The position of an Attendance Clerk is available immediately at East Central ISD. All individuals (district employees included) who are interested in this position must apply online through Frontline via the district website. The deadline for submitting an application is until the position is filled.

PRIMARY PURPOSE: Maintain accurate attendance records for the campus. Under direct supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.

MAJOR RESPONSIBILITIES AND DUTIES:

Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
Greet and direct campus visitors.
Assist parents in checking students in and out of school.
Receive, sort, and distribute mail, messages, documents, and other deliveries.
Assist with the receipt and distribution of student materials, including homework requests.
Maintain visitor log and issue visitor passes using the Raptor system.
Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
Collect and enter attendance and PEIMS data into the student information system and verify accuracy according to established procedures.
Prepare and print reports, including attendance reports, class or personnel rosters, end-of-semester reports, or accounting reports.
Monitor the Attention to Attendance program.
Maintain accurate student demographic information in the Ascender system.
Assist parents, students, and faculty with questions regarding student attendance.
Call parents to verify student absences as needed.
Report all attendance problems to the designated administrators.
Meet deadlines in a timely manner.
Maintain confidentiality.
Perform other duties as assigned.

Note: Not all applicants will be interviewed. Each applicant’s resume, application, and other information will be considered in the screening process. Only those persons currently meeting all of the minimum requirements will be screened.

MINIMUM QUALIFICATIONS:

Education/Certification:
High school graduate or equivalent
Special Knowledge/Skills:
Ability to use personal computer and software to develop spreadsheets and databases, and do word processing
Proficient keyboarding, file maintenance, and 10-key skills
Ability to meet established deadlines
Preference is given to individuals who communicate (oral/written) in both English and Spanish
Experience:
Two years of data entry experience

EQUIPMENT USED: Standard office equipment including personal computer and peripherals

WORKING CONDITIONS: Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress; work with frequent interruptions. Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting. Repetitive hand motions; frequent keyboarding and use of a mouse; occasional reaching. Occasional light lifting and carrying (less than 15 pounds). May work prolonged or irregular hours. Normal office environment and subject to frequent interruptions.

East Central ISD: Attendance Clerk