JOB DESCRIPTION

Substitute Secretary/Exam Proctor

Substitute Secretary/Exam Proctor:

Exam Proctor Performance Responsibilities:

Set up Testing Space
Check in students/confirm attendance with attendance office
Monitor students on Test Day Toolkit
Monitor testing room
Collect all materials
Adhere to standardized testing guidelines (NO CELL PHONES in any testing room)
Communicate with Assistant Principal/Admin as needed
Ability to stand and move throughout the entire testing period

Substitute Secretary Performance Responsibilities:

Answer telephone, transfer calls as needed, take messages
Greet parents and other guests in welcoming & positive manner
Monitor building visitors, sign-in sheets and distribution of name tags
Assist faculty/staff as requested: Make copies, cut out learning materials, organize files, laminating, etc.
Help with copy machine problems; toner, jams, etc.
Provide information to subs upon arrival; potentially check in using Safe Visitor
Sign and document bus notes
Watch referred students in the office or detention room until teacher or administrator is available
Dismiss early departure students
Monitor bus and weather radios
Take daily attendance and check attendance line for call ins
Make phone calls for student absences not previously called or emailed to school
Sort and Distribute Inter office school mail in timely fashion
Sort and Distribute USPS mail in timely fashion
Distribute information as needed to classrooms
Other tasks as requested by Administrative Staff