North Cook ISC is officially certified as a "Great Place to Work!

Supervisor: Director or Education and Professional Learning

Work Schedule: 260 days (12 months)

FLSA status: Non-exempt

Retirement: IMRF

Essential Duties:

Manage event postings and updates within the registration and event management system (currently Learning Stream)
Maintain accurate and current event listings across external platforms, including IARSS, ISBE, and IAAMS
Coordinate and manage professional learning space reservations using Google Calendar
Prepare, set up, maintain, and reset meeting spaces for professional learning events
Coordinate food and beverage orders, including delivery, setup, and post-event cleanup
Prepare and organize event materials, including sign-in sheets, name badges, and participant resources
Partner with presenters to coordinate logistics and support presentation needs
Maintain organized and accurate records for all events
Ensure a high-quality participant experience from registration through credit issuance
Exercise sound judgment in the purchasing of event-related supplies and services

Administrator Academy & Professional Learning Documentation

Coordinate Administrator Academies in partnership with presenters, including scheduling, logistics, and execution
Manage Administrator Academy scheduling and ensure accurate entry of credit into IAAMS
Maintain organized digital and physical records for all events, including Administrator Academies, educator workshops, and information sessions
Oversee compliance and documentation for all professional learning activities (on-site, off-site, and virtual), including Professional Development Hours (PDHs), Administrator Academies (AAs), and Continuing Education Units (CEUs)

Manage contract development and workflow processes for all professional learning events
Maintain accurate and up-to-date tracking systems using Google Sheets
Utilize internal spreadsheet scripts to generate contracts and related documents efficiently
Collect and process required tax documentation (W-9, 1099) for presenters and consultants
Create and manage event-related entries within the NCISC accounting system
Support financial processing associated with professional learning activities, including invoicing and payments
Establish and maintain regular review processes to ensure timely and accurate payment for events, team work cycles, and consultants
Partner with the Professional Learning team to support billing and contract management
Monitor expenditures to ensure alignment with budgetary parameters

Provide administrative coordination and support for the annual ROE/ISC grant, including required documentation and periodic reporting
Collect, organize, and maintain data to support internal tracking and external reporting requirements
Monitor grant-related timelines, deliverables, and compliance expectations to ensure timely submission and accuracy
Support the promotion, registration, and coordination of the Administrator Mentor and Leadership Coaching programs for North Cook districts
Maintain organized records for program participation, communications, and outcomes
Verify that all Professional Learning department expenses are accurately coded and aligned to the appropriate budget accounts
Assist in reconciling program budgets and tracking expenditures to support fiscal accountability

Office & Team Support

Maintain inventory of supplies, snacks, and beverages across Professional Learning spaces
Procure and restock supplies for the Professional Learning team
Provide responsive support for ongoing and emerging team needs
Carry out additional responsibilities as assigned

Qualifications

High school diploma or equivalent required; Associate’s degree or higher preferred
Prior experience in an administrative, coordination, or similar support role
Proficiency in Google Workspace (Docs, Sheets, Slides, Gmail, Calendar)
Comfort learning and navigating new systems and tools, including Canva and electronic document management systems
Strong organizational skills with the ability to manage multiple priorities with accuracy and follow-through
Clear and effective written and verbal communication skills
Ability to work independently while contributing to a collaborative team environment
Strong attention to detail and problem-solving skills

Please see attached job description

Full-time (12 month) employees of the North Cook Intermediate Service Center are eligible for the following benefits:

Blue Cross Blue Shield medical insurance (PPO, High Deductible, or HMO) at no cost for the covered employee. Dependent coverage is available at a cost share
Metlife dental insurance at no cost for the covered employee (dependent coverage is available at a cost share)
Participation in the Illinois Municipal Retirement Fund (IMRF) pension system
Life insurance at 1x annual salary + $50,000 AD&D insurance
12 vacation days per year (increased with each year of employment until 20 days per year is reached)
12 paid sick days per year
2 personal days per year
At least 12 paid holidays per year
Access to the Employee Assistance Program (EAP)
403b/457b retirement savings plans available
Some positions are eligible for tuition reimbursement
IMRF enrollment required

Executive Administrative Assistant