JOB TITLE: Secretary to the Director of Communications

HOUR STATUS: Nonexempt

REPORTS TO: Director of Communications

PAY GRADE: CP6/226 Days/8 hrs

DEPT./SCHOOL: Communications

DATE REVISED: 04/2026

PRIMARY PURPOSE:

Under moderate supervision organize and manage the routine work activities of a central administrative department office and provide clerical support to a director or department head and other staff members. Support secretarial needs of the CCISD Education Foundation.

QUALIFICATIONS:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient skills in keyboarding, data entry, word processing, and file maintenance

Ability to use software to develop spreadsheets and databases and do word processing

Ability to prioritize workflow to address the multiple needs of the supervisor or the department

Ability to multi-task numerous complex administrative activities

Basic math skills

Effective communication and interpersonal skills

Proficient in Canva or similar software programs, including Adobe Photoshop or Adobe InDesign

Experience:

3-5 years secretarial experience

MAJOR RESPONSIBILITIES AND DUTIES:

Records, Reports, and Correspondence

1. Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members.

2. Compile, maintain, and file all reports, records, and other documents as required.

3. Assist in coordinating district events overseen by communications department and community engagement groups for district

4. Provide secretarial support to Copperas Cove Education Foundation, including coordinating CCEF events

Accounting

5. Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.

6. Order and maintain inventory of office supplies and program equipment.

7. Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures.

Other

8. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.

9. Maintain a schedule of appointments and make travel arrangements for department staff.

10. Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.

11. Receive, sort, and distribute mail and other documents to department staff.

12. Maintain confidentiality of information.

13. Follow district safety protocols and emergency procedures.

14. Assist in executing department initiatives

15. Other duties as assigned

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional lifting and carrying (15-25 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel; occasional after-hours/evening/weekend events

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.

Copperas Cove ISD does not discriminate on the basis of race, color, national origin, sex, religion, disability, or age in its programs, activities or employment practices. For inquiries regarding the non-discrimination policies, contact: Executive Director of Human Resources, (254) 547-1227, 408 S. Main, Copperas Cove, TX 76522

Secretary, Director of Communications