Title: Floating Secretary/Health Clerk

Reports To: Director of Human Resources

Department: Building

Classification: 11 Month

FLSA Status: Not exempt

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JOB OVERVIEW:

The Floating Secretary is responsible for assisting in school offices throughout the district as needed. This individual will rotate amongst buildings and fill in for Building Administrative Assistants and Health Clerks when they are out of the building due to an absence.

QUALIFICATIONS:

High School Diploma or equivalency.
Formal First Aid, CPR and AED certification
Ability to maintain confidentiality
Ability to use office technology effectively and efficiently
Ability to maintain accurate and complete file records
Ability to use initiative and independent judgment
Ability to plan and organize work and projects
Ability to understand and effectively carry out oral and written instructions
Ability to effectively communicate (oral and written)
Ability to establish and maintain effective public, pupil and co-worker relationships
Working knowledge of English, spelling and composition
Bilingual Spanish, preferred

PERFORMANCE RESPONSIBILITIES:

Performs usual office routines and practices associated with a productive and smooth-running office
Maintains such student records as shall be required
Maintains daily/weekly staff attendance log and arranges for substitutes
Places, receives, and routes incoming phone calls by answering questions according to school policy, taking messages for staff, and paging authorized personnel
Greets visitors courteously, determines their needs, and directs or escorts visitors to proper person
Maintains an organized work station
Receives, sorts and delivers incoming mail
Assists teachers in preparing instructional materials as requested
Inventories office/teacher supplies
Operates office equipment efficiently
Types a variety of material including correspondence, reports, notices, etc.
Maintains a regular filing system and files materials based upon the practice of the office
Assigned duties to and supervises work of office clerks/volunteers
Handles student registration/transfer
Counts monies and prepares deposits
Administer First Aid and medication to pupils
Other duties as assigned by Administration

EVALUATION:

As per current State Law and the District’s current collective bargaining agreement

This job description is intended to describe the general nature and level of work being performed by employees assigned to this position and is not an exhaustive list of all duties and responsibilities. The District reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others, or which impose undue hardships on the District.