Position: Administrative Assistant LCROE Foundation

ORGANIZATION DESCRIPTION:

The Lake County Regional Office of Education Foundation’s mission is to help the public school students of Lake County, IL arrive at school every day ready to learn. The LCROEF is a local program partner for the Dolly Parton Imagination Library, a book gifting program that mails free books to children from birth to age five. The program partners with local affiliates to bring the program to communities around the world.

JOB OVERVIEW:

The Administrative Assistant supports the daily operations of the Foundation by performing a wide range of administrative and clerical tasks. This role is vital in helping the organization run efficiently and effectively, ensuring the team can focus on delivering impactful programs and service. The position is part time, hybrid.

KEY RESPONSIBILITIES:

Provide general administrative and clerical support to staff and leadership
Answer and direct phone calls and respond to inquiries via email or mail
Maintain organized electronic and paper filing systems
Schedule and coordinate meetings, appointments, and travel arrangements
Prepare correspondence, reports, meeting agendas, and minutes
Assist with donor management and database entry
Ensure scholarship or grant recipients comply with Foundation requirements
Support event planning and logistics
Order office supplies and manage inventory
Handle incoming and outgoing mail and deliveries
Assist with social media posts and community communications
Provide occasional support for fundraising and outreach activities
Maintain confidentiality and uphold the Foundation’s mission and values

QUALIFICATIONS:

High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
Bilingual (Spanish/English) preferred
Minimum 2 years of administrative or office support experience
Strong organizational and time-management skills
Excellent written and verbal communication abilities
Proficiency in Microsoft Office Suite and/or Google Workspace
Experience with donor databases
Ability to work independently and as part of a team
Commitment to the mission of the Foundation and sensitivity to diverse communities