Position Goal: The Human Resources Classified Contracts Coordinator reports to the Human Resources Director and serves current and future employees of the Olympia School District. This position performs a variety of functions including salary placement and benefit eligibility for classified employees, database management, maintain excellent customer service and public relations with all served by the Human Resources office and must work well in a fast-paced team environment.

Required Attachments:

Cover Letter
Resume
3 Classified Reference Letters

This 8.0 hpd continuing position works Monday - Friday, from 8:00 am - 4:30 pm, 260 days per year.

Employees (and their families) are eligible for medical, dental, vision, and basic life insurance benefits, as administered by the School Employees Benefit Board (SEBB). Final benefit eligibility to be determined at time of hire. Employees are eligible to enroll in the Department of Retirement Services (DRS) SERS plan (classified employees) or TERS plan (certificated employees), as well as the DRS Deferred Compensation Program. Employees will receive vacation leave, paid holidays and additional compensation beyond their base salary as outlined in their Collective Bargaining Agreement (CBA).

The Olympia School District is committed to increasing the diversity of staff in our schools. Candidates who can contribute to this goal are encouraged to apply and to identify their strengths and experiences in this area.

Essential Job Functions:

Format, input and generate usable data via District’s HR management system
Generate and submit to payroll actions regarding classified staff members such as salary placement and benefit eligibility, assignment changes, new hires, resignation, retirements, and leaves of absence
Ongoing maintenance of the District’s HR/Fiscal Management system that stores personal, financial, and assignment data on employees that allows the district to use the data for record keeping, reporting, payroll, budgeting, etc.
Prepare database for annual budget process, create budget plans, calendars, salary schedules and annual roll of data to budget plan
Issue letters of reasonable assurance to less than full time classified employees and track the return of these notices to the HR office
Conducts new hire onboarding, monitor receipt of all new employee required paperwork
Understand, interpret, communicate and apply rules and procedures of collective bargaining agreement, Board policy, state and federal laws
Work with individual and employee groups to ensure successful hiring processes
Work to resolve issues regarding pay discrepancies or other employment concerns
Respond to inquiries of employees, public and school district community to provide information and/or direction
Evaluate situations for the purpose of taking appropriate actions
Manage FMLA determinations and notifications for classified employees
Create and maintain employee files
Track and upload Washington State FCS and Paraeducator Certificate completion for salary placement
Compile completion data for FCS and Paraeducator Certification for annual grant reimbursement
Maintain evaluation list and notifications
Act as resource personnel and liaison to principals, athletic directors, supervisors, and staff members to ensure compliance with Collective Bargaining Agreements
Review applicant disclosure and qualifications for interview clearance
Prepare correspondence, documents and reports for school board, administrators, human resources and/or payroll staff and individual employees as needed using current office technology
Provides information and supports the District in Collective Bargaining
Coordinate student teacher placements
Process overload claims for certificated staff
Serves as backup receptionist in the Human Resources Office. Direct employees and members of the public to appropriate office or assist them as needed
The job description is subject to change by the employer as the needs of the employer and requirements of the job change.

Other Job Functions:

Adapt to changes in workplace practices as required
Meet inflexible deadlines
Work effectively under pressure with minimal supervision
Organize and prioritize work
Establish and maintain positive and highly effective working relationships with OSD employees, visitors, OSD Board and community members
Maintain confidentiality regarding personnel, bargaining and other sensitive matters
Other related tasks as necessary and appropriate

Skills, Knowledge & Abilities Required:

Advanced Skills to operate standard office equipment including use of basic computer applications, use English in both written and verbal form, use correct spelling, grammar and punctuation.
Advanced Knowledge of rules and regulations related to assigned functions, basic budgeting, financial and statistical recordkeeping, and office equipment.
Ability to sit for prolonged periods, work independently, understand and carry out oral and written instructions. Significant physical abilities include reaching/handling/fingering, talking/hearing conversations, near visual acuity/visual accommodation.
Ability to perform assignments with a high degree of accuracy and attention to detail, manage multiple competing priorities and deadlines, and maintain exemplary customer service skills.

Qualifications:

Three years of experience working in school district Human Resources or equivalent strongly preferred
Experience using the H.R. module of the Skyward information system strongly preferred
High school diploma or equivalent required
Human Resources Certification preferred.
Proficient using Microsoft Office and Google Suites

Equal Employment Opportunity:

Olympia School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. Auxiliary aids and services will be provided upon request to individuals with disabilities. The following employee(s) have been designated to handle questions and complaints of alleged discrimination: Title IX Officer – James Whitehead, (360) 596-8545, jwhitehead@osd.wednet.edu; Executive Director of Elementary Education – Autumn Lara, (360) 596-8534, alara@osd.wednet.edu; Section 504 and ADA Coordinator (Students) – Ken Turcotte, (360) 596-7530, klturcotte@osd.wednet.edu; ADA Coordinator (Staff) – Starla Hoff, (360) 596-6185, shoff@osd.wednet.edu; Affirmative Action Officer and Civil Rights Compliance Coordinator – Scott Niemann, (360) 596-6185, sniemann@osd.wednet.edu. Address: Knox Administrative Center, 111 Bethel St NE, Olympia, WA 98506.

The Olympia School District will provide reasonable Accommodations to enable persons with disabilities the opportunity to apply for open positions and to participate in District interview procedures. Persons with disabilities or are in need of translation services are asked to notify the Human Resources Office at least three days prior to the date on which the requested accommodation is needed. Human Resources Officer: Voice: (360) 596-6185 or TDD: (360) 596-7537 or FAX: 360-596-6181.

Human Resources - Classified Contract Coordinator