This posting is for an Administrative Assistant to the Superintendent and School Board with the Chehalis School District. The position is full time (260 days per year, contract year is July 1 to June 30). This position is open until filled. For best consideration, please apply by January 30, 2026.

Required Attachments:

Letter of Interest including how the candidate meets the qualifications
Resume
3 Letters of Recommendation
High School diploma/transcript or recognized equivalent (GED)

Description:

The Administrative Assistant to the Superintendent/School Board provides high-level, confidential administrative support to ensure effective operations of the Superintendent’s Office and the School Board. This position manages the coordination, preparation, and retention of district and board information; supports communication across the district and community; and assists in executing the day-to-day functions necessary for smooth governance and district leadership.

EXAMPLES of DUTIES:
Essential Job Functions:

Superintendent Support

Manage the Superintendent’s calendar, schedule appointments, and coordinate meeting logistics
Handle confidential correspondence, communications, and sensitive information
Prepare internal and external communication on behalf of the Superintendent
Produce high-quality documents and visual materials such as memos, PowerPoint presentations, flyers, charts, and graphs for effective dissemination
Maintain Superintendent files, district records, and required documentation
Assist in preparing federal, state, and local reports
Coordinate travel, conference registrations, and professional engagements
Support beginning and end-of-year organizational processes

School Board Support

Attend all School Board meetings, work sessions, and committee meetings
Prepare, distribute, and post board agendas
Record, prepare, and maintain Board meeting minutes
Maintain Board policies and procedures on district systems
Schedule and coordinate all Board and committee meetings
Remain current on various laws and regulations and ensure compliance with Open Public Meetings Act requirements
Serve as the district’s election clerk and support School Board election processes

District Office Operations

Receive and screen calls and visitors, respond to inquiries as appropriate
Prepare, monitor, and maintain budgets for Superintendent’s Office and School Board
Provide cross-training and collaborate with district office staff
Maintain office supplies and operational workflows
Maintain and track District contracts/agreements
Assist in coordinating student teaching placements/observations in collaboration with colleges/universities and building principals
Must be able to perform the essential functions of the job with or without reasonable accommodation
Perform other duties and responsibilities as assigned

Qualifications:

High school diploma or equivalent required; Associate’s or Bachelor’s degree strongly preferred
Experience as an administrative or executive assistant
Experience with confidential records and public-sector communication strongly preferred
Criminal Justice Fingerprint background clearance, cost paid by applicant

Required Knowledge, Skills and Abilities:

Strong customer service orientation with a professional and positive demeanor
Exceptional written and verbal communication skills
Ability to maintain confidentiality
Strong organizational and project management skills
Proficiency in office technology and digital platforms
Strong interpersonal skills and conflict-management ability
Proficient in spreadsheet-based data analysis and reporting, with the ability to produce accurate and actionable reports
Proficient in Google Workspace
Ability to multitask in a fast-paced environment
Must be able to work independently with limited supervision
Primarily indoor office environment; travel between district buildings required
Attendance at evening Board meetings required
Ability to sit/stand and work at a computer workstation for prolonged periods of time, perform repetitive hand and finger motions for keyboarding and operating office equipment, reaching/handling, talking/hearing conversations, near/far visual acuity/depth perception/accommodation/field of vision and may include lifting/carrying 20 lbs.

Employment Terms:

Non-Exempt, at will position
Full-time, year-round position (260 days per year, contract year is July 1 through June 30)
Salary and work year established by the Board
Vacation and benefit package as per District guidelines

Evaluation:

Performance of this job shall be evaluated annually by the Superintendent or designee and based on the job description and the evaluation criteria. It is understood and acknowledged that employment in this position shall be non-exempt and at will, subject to termination with or without cause by the Board, with or without recommendation from the Superintendent.

Reports to: Superintendent

Compensation and Benefits:

The District complies with State Law regarding SEBB (School Employee Benefits Board) and DRS (Washington State Department of Retirement Systems) eligibility and benefits. If eligible, SEBB benefits include medical, dental, vision, life insurance, long-term disability, AD&D Insurance, Flexible Spending Arrangements (FSA), and Dependent Care Assistance Program (DCAP). Retirement benefits, if eligible, may include membership in SERS retirement plans in addition to voluntary Deferred Compensation Program and 403(b) Annuity enrollments.

Notice of Non-Discrimination:

Chehalis School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, ethnicity, honorably discharged veteran or military status, sexual orientation, gender expression or identity, homelessness, immigration or citizenship status, the presence of any sensory, mental, or physical disability, neurodivergence, or the use of a trained dog guide or service animal and provides equal access to youth development organizations listed in Title 36 of the United States Code as a patriotic society.

Chehalis School District offers classes in many career and technical education (CTE) program areas, including Agriculture, Business and Marketing, Family and Consumer Sciences, Skilled and Technical Sciences, Health Sciences and STEM. Lack of English language proficiency will not be a barrier to admission and participation in career and technical education programs.

The following employees have been designated to handle questions and complaints of alleged discrimination:

El Distrito Escolar de Chehalis no discrimina en ningún programa o actividad por sexo, raza, credo, religión, color, origen nacional, edad, etnicidad, condición de veterano o estatus militar con baja honorable, orientación sexual, expresión o identidad de género, falta de vivienda, inmigración o estatus de ciudadania, la presencia de cualquier discapacidad sensorial, mental o física, neurodivergencia , ni por el uso de un perro guía o animal de servicio entrenado, y garantiza el acceso equitativo a las organizaciones de desarrollo juvenil enumeradas en el Título 36 del Código de los Estados Unidos como sociedades patrióticas.

El Distrito Escolar de Chehalis ofrece clases en varias áreas con programas de educación vocacional y técnica (CTE), incluyendo Agricultura, Negocios y Mercadotecnia, Ciencias de la Familia y del Consumidor, Ciencias Técnicas y Calificadas, Ciencias de la Salud y STEM. La falta de dominio del idioma inglés no será una barrera para la admisión y participación en programas de educación profesional y técnica.

Title IX Coordinator: Tommy Elder, 360-807-7235, telder@chehalisschools.org

Section 504/ADA Coordinator: Katie Howell, (360) 807-7245 option 3, khowell@chehalisschools.org

Civil Rights Compliance Coordinator: Leslie Wohld, 360-807-7200, lwohld@chehalisschools.org

Career and Technical Education Coordinator: Don Bunker, 360-807-7235, dbunker@chehalisschools.org

Address: 310 SW 16th Street, Chehalis, WA 98532

Chehalis- Administrative Assistant to the Superintendent/School Board 2025-26