Penn Manor School District – Position Description

Executive Administrative Secretary - District Office

Posting: 4/9/25 - 4/23/25

Location: Penn Manor District Office

Status: 12 Months (260 days)

REPORTS TO: Director of Student Support Services

JOB SUMMARY: Provide clerical support to the Director of Student Support Services in a manner that is professional, diplomatic, and complies with confidentiality requirements.

PRIMARY DUTIES AND RESPONSIBILITIES:

Perform a range of clerical duties, including answering student support phone calls, typing forms, letters, reports, correspondence, and memos. Additionally, provide assistance and address concerns from parents, teachers, and specialists related to student support services.
Originate and maintain a database for all students with disabilities.
Regulate timelines for the special education identification process.
Manage special education paperwork within the Student Information System.
Prepare psychological reports and other documents essential to the identification process for special education students.
Process all special education paperwork.
Prepare and assist in state reporting of special education students.
Request and send special education paperwork for newly enrolled or transfer students.
Perform other duties as assigned by the Director of Student Support Services.

QUALIFICATIONS:

Additional qualifications would include experience in executive secretarial roles, specific training in the use of technology for administrative functions, proven reliability and confidentiality, training in office procedures and knowledge of school district procedure.
High school diploma or equivalent is required with courses in general office procedure; or an acceptable combination of education and experience
Submission of pre-employment medical examination (Section 148 of the Pennsylvania School Code)
Submission of a report of criminal history record from the Pennsylvania State Police (Section 111 of the Pennsylvania School Code)
Submission of a clearance report from the Pennsylvania Department of Public Welfare in accordance with Act 151 of 1994
Submission of Federal Criminal History Record in accordance with Act 114 of 2006
Such alternatives to the above qualifications as the Board may find appropriate and acceptable

PHYSICAL DEMANDS:

Ability to reach above and below the waist
Ability to use fingers to pick, feel and grasp objects
Ability to use both hands for repetitive motion
Some bending, stooping and twisting of the body required
Ability to lift and/or carry supplies and/or papers weighing no more than 20 lbs.
Ability to mostly sit with some standing or walking/moving throughout the work environment

SENSORY ABILITIES:

Visual acuity
Auditory acuity

WORK ENVIRONMENT:

Typical office environment
Subject to inside environmental conditions

TEMPERAMENT:

Must possess excellent interpersonal skills
Must be cooperative, congenial, and service-oriented
Must be able to work in an environment with frequent interruptions

COGNITIVE ABILITY:

Ability to follow written and verbal directions
Ability to read and write
Ability to communicate effectively
Ability to organize tasks
Ability to handle multiple tasks
Ability to exercise good judgment

SPECIFIC SKILLS:

Must possess computer skills
Must possess general office/secretarial skills
Ability to operate office equipment
Must appropriately handle confidential information

(Reasonable accommodations may be made to enable a qualified individual with a disability or disabilities to perform the primary duties and responsibilities of the job.)