Primary Purpose:

Responsible for supporting and assisting the Human Resource Department with maintaining accurate and precise compensation data entry, HR related reporting, and employment verifications.

Qualifications:

Education/Certification:

High school diploma or GED; Associates degree or higher preferred.

Special Knowledge/Skills:

Proficiency in keyboarding and file maintenance
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to perform basis math
Ability to read, speak and understand English
Excellent organizational skills
Effective communication and interpersonal skills

Experience:

2 years of clerical experience
2 years of human resources experience

Major Responsibilities and Duties:

HR Support

1. In-process new hires by providing district information, assisting with form completion, reviewing forms/data for accuracy, and documenting work eligibility (I-9 and E-Verify)

2. Handle routine HR inquiries to ensure a high level of service and responsive, knowledgeable support for employees and their supervisors. Explain HR policies and practices to employees as appropriate.

3. Maintain HR information database to ensure that employee information is accurate, current, and reliable.

4. Maintain position control system in an accurate and timely manner. Reconcile job descriptions with position control to ensure that there is a job description for every job. Follow up with supervisors to make certain that job descriptions are reviewed and updated on a regular basis.

5. Enter and update employee data in to Skyward (demographic, degree, etc).

6. Receive and process applications, including verifying completeness of files, i.e. (references, resumes, transcripts, etc.) and notifying those not selected for employment.

7. Process new hire paperwork including criminal history and fingerprint information, references, and other application materials.

8. Assist with reviewing incoming service records and validates all claims of creditable work experience in accordance with the commissioner’s rules for creditable years of service.

9. Conduct and maintain the outboarding process of separations/terminations

Reports and Correspondence

10. Prepare and distribute or post job vacancy announcements and advertisements.

11. Maintain Public Education Management Systems (PEIMS) information on personnel and assists with the preparation of annual PEIMS snapshot reports.

12. Prepare, maintain, and distribute employee handbook as directed.

13. Prepare correspondence, forms, and reports according to district standards and requirements.

14. Assist with compensation related work in compliance with various District policies.

15. Assist with verification of employment both verbal and written.

Other

16. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.

17. Greet visitors and assist employees and applicants to complete applications and required paperwork.

18. Assist with the preparation and distribution of employment contracts.

19. Maintain confidentiality.

20. Follow district safety protocols and emergency procedures.

Leadership Qualities

21. Models a Commitment to Excellence by embracing a shared vision for the department, utilizing innovative approaches to that align to the school vision, and influences others to achieve campus and district goals.

22. Has the ability to Connect with All by building trust among peers, collaborates in a way that values varying perspectives, and communicates clearly with campus peers and administrators.

23. Seeks opportunities to Invest in Growth by pursuing opportunities to learn, empowers teammates to grow and develop, and embraces reflective practices to encourage growth toward goal attainment.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals; imaging equipment

Posture: Frequent walking, standing, bending/stooping, and reaching. Occasional pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light to moderate lifting and carrying (less than 44 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Human Resource Specialist