SUMMARY

Under general direction, provide administrative support to ensure efficient operation of the Transportation Department. Additional responsibilities include assisting the Routing Coordinator with mileage, data, and enrollment relevant to TEA reporting; maintaining and operating various computer software programs, including Transfinder & Skyward Finance; supporting the district’s student transportation system; and communicating effectively with all district personnel and families.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following

Ability to maintain & process large amounts of data to assist the Transportation Director with annual Operation Reports and Route Services Reporting to The Texas Education Agency on behalf of the district.
Assists with managing administrative budget items and expenditures. Procurement of supplies for department inventory. Procurement of goods and services through purchasing cooperatives.
Prepares purchase requisitions, purchase orders, journal entries, payment requests, and travel vouchers. Enters receiving information in the financial accounting system for all purchase orders received
Serves as the department’s Timekeeping Manager, processing bi-weekly payroll, time off requests, and bus trip time. Maintain the department’s absentee calendar, which is crucial to daily operations.

Verifies employee timecard and attendance records and compliance with District timekeeping and attendance policies
Flexibility to assist in other areas and willingness to obtain a CDL.
Responsible for maintaining and developing additional professional skills appropriate and commensurate with job assignment.

Compiles employee status reports pertaining to absences, missed punches, first reports of injury, new arrivals, and employee exits.

Serves as back-up for Routing Coordinator

Assists other office personnel with duties necessary for continual transportation operations functions.

Performs other job-related duties and responsibilities as may be assigned by the Director of Transportation.

Special Knowledge/ Skills

Specific ability-based competencies required to perform the functions of the job satisfactorily include adapting to changing work priorities; being attentive to detail; communicating with diverse groups; displaying mechanical aptitude; displaying tact and courtesy; establishing and maintaining effective working relationships; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; working with constant interruptions and working with detailed information/data.

SUPERVISORY RESPONSIBILITIES
None

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and ability required. There may be alternatives to the qualifications below, as the Board of Trustees may find appropriate. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION and EXPERIENCE

High School Graduate or GED, Transfinder, and Skyward experience is preferred.

MATHEMATICAL SKILLS
Ability to perform basic math and to calculate figures and amounts such as discounts, interest, commissions, and percentages.

REASONING ABILITIES
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to prioritize work and to plan adequately to meet deadlines. Ability to recognize unusual financial data indicating possible errors.

PHYSICAL DEMANDS

An employee must meet the physical demands described here to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, distance vision, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The environment is busy and fast-paced, the noise level in the work environment is usually moderate.

MENTAL DEMANDS

Work with frequent interruptions and maintain control in stressful situations.

Business Specialist-Transportation Department