Stipend Stated is for a full academic year.

Job Description and Expectations for Class/Club Advisory Positions

General Class Advisor or Club Advisor Expectations

BRIEF SUMMARY: Advisors performs related duties, such as sponsoring one or more activities or student organizations. May be identified according to subject matter taught. Conducts recreation activities with assigned groups, organizes, fundraises, promotes, and develops interest in activities, such as arts and crafts, sports, games, music, dramatics, social recreation, job skills, and hobbies specific to the purpose of the group. Teaches students leadership through demonstration, modeling, team building, and positive relationships. Cooperates with other staff members in conducting activities. Works under the supervision of the Principal.

Class or club advisors are expected to:

- meet with class (or club) on a regular basis to discuss class goals;

- hold class/club elections in the beginning of each year;

- meet with class/club presidency and teach them leadership;

- give class/club presidency opportunities to be leaders;

- plan out calendar with students, host events, practices as related to club or class

- sponsor at least three fundraisers during the year (for example, two concession stands and one gram sale) more fundraising is encouraged*; **

- work fundraisers with students, organize student participation, setup and cleanup efforts

- organize materials for fundraisers, write and turn in purchase orders

- ensure that notes are taken of meetings, keep records, teach students how to take notes

- set fundraising goals

- teach class/club presidency how to manage budget and plan out expenses for activities or fundraisers, maintain club budget;

- follow all state fundraising guidelines;

- attend ASB fundraising trainings as assigned;

- count fundraising money;

- help chaperone any class sponsored events (such as dances, service projects, etc.);

- lead class/club participation in school functions/assemblies;

- meet with students after school or during lunch to plan and run events/activities/fundraisers

- be a role model for students above and beyond that of a normal teacher.

Specific to Class Advisors:

- plan out and decorate hall with students for homecoming;

- assist with homecoming royalty elections, and homecoming parade

- help chaperone homecoming events (including the homecoming dance)

- lead class participation in school functions (including dress up days) and assemblies;

- get students from class to participate in assemblies;

- plan and help students participate in at least one community service opportunity each year;

Specific to Club Advisors:

- plan out time before school, after school, during lunch, to work with students in their respective clubs

- prepare students for club competitions and events

- fundraise to offset the cost of regional or state competitions

- in the event a club qualifies for a national competition, club will fundraise the full amount to attend national event

All fundraising done must follow the state ASB fundraising standards.

Any money raised by fundraising or donation is to be deposited in the safe each day.

*It is expected that each class/club set goals for fundraising. High school classes should target at least $700 dollars raised each year in order to have enough money to have a great senior trip their senior year. That will give them close to $3000 for their senior trip (which would cover a Seattle or Spokane type senior trip.) If they want to do something else, they have to plan more fundraisers. Middle school classes should have a target of $200 of money raised each year.

**If a club is able to raise more than $1,000 at one event, then they do not have to hold additional fund raisers if their budget and goals are met.

Job Description for Senior Class Advisor (in addition to above expectations)

- Work with supplier to get cap and gown for seniors

- Work with students to get senior pictures

- Get senior pictures organized and framed into the ‘class picture’ for main hallway

- Fundraise for the senior trip

- Plan the senior trip (and help chaperone)

- Help plan graduation (including program)

- Help seniors with scholarships

- Write reference letters for seniors

Job Description for Junior Class Advisor (in addition to above expectations)

- Fundraise for prom

- Help plan prom (and help chaperone)

- Begin planning and preparing for senior trip (fundraising)

Sophomore and Freshman Class Advisor (see above)

Middle School Class Advisors (6^th, 7^th, 8^th) same as above (only with one fundraiser minimum not three, but more is encouraged). Also Middle School should plan (coordinated with the MS ASB) at least one MS only activity (such as a dance or activity nights). MS can also choose to decorate their hallway on the same theme or have it broken into different themes by class.

MS ASB Advisor: works with and under the HS ASB advisor, and plan at least three MS activities for the year. Two of these activities can be dances, activity nights, roller parties, and so forth. At least one of the activities should be a service project, like a canned food drive, which can take place during the school day. Also MS ASB should plan two assemblies for the year that are MS assemblies only. MS ASB can also assist HS ASB with all of their activities and events. A MS ASB rep can also attend HS ASB meetings.

High School ASB Advisor:

The HS ASB Advisor oversees all ASB activities, fundraisers, and events sponsored by other clubs/classes. They follow the above duties and oversee those in others. Coordinates with concessions fundraising officer for all home game gate and concessions duties. If there is no concessions officer, then HS ASB Advisor assumes those duties as well. Specific duties include, but are not limited to:

- organizes and holds HS ASB elections for student officers. Ensures election protocols are followed

- Reviews and updates the HS ASB constitution and subsequent documentation

- prepares the annual ASB budget with the assistance of the ASB Student Council, reviewing and approving the final budget

- supervises fundraising activities, cash handling, and required reconciliation procedures

- oversees creation of new clubs, ensures clubs have charter and follow guidelines for clubs, submits new clubs or group proposals by students to the Superintendent and Board of Directors for approval

- coordinates the implementation of the annual ASB financial budget, sets ASB budget projections for the upcoming year

- approves purchases with ASB Funds

- approves projects, events, fundraisers of class/student activity groups with ASB officers.

- advises the ASB Student Council meetings as an ASB Student Council Advisor

- oversees ASB Student Council Meetings and works with the ASB President to set the agenda

- assures meeting minutes are accurate, maintains records, including ASB financial records as determined by state records retention information

- ensures that fundraising money is put in the safe at the end of each day and that money is prepared for bi-weekly deposits

- coordinates fundraising concessions/gate operations at each home game with concessions officer

- responsible with concession officer (if there is one) for setting up cash boxes for events, getting cash boxes to events, and collecting and locking cash boxes up in the safe at the end of events

- signs all documents relating to ASB approved activities (the signature on any document requires the signing advisor to have knowledge and responsibility in helping students complete that activity)

- keeps up to date on ASB fundraising guidelines, trains other class/club officers in these procedures, coordinates with office to ensure that deposits and receipts are done on time and properly, guides students in completing cash handling procedures/reconciliations

- plans assemblies with ASB officers, including pep assemblies

- provides for supervision at class/club activities when necessary

- organizes and plans homecoming week, including theme, hallway decorating, assemblies, special events, homecoming parade and dance with ASB officers

- chaperones dances, including homecoming and prom, ensures with ASB officers that dances have proper chaperones, notifies local police of dances

- plans and coordinates Veteran’s day Assembly and program with ASB officers

- coordinates class/club activity field trips as needed

- holds royalty elections for homecoming and prom royalty court

- meets with students over the summer to plan for next year’s events

- occasionally leaves school grounds to obtain supplies

- communicates school programs to the community

- anticipates problems, where possible, and recommends appropriate policies to the principal and superintendent

- knows the policies of the school system and administration of those policies

- shall take responsibility for and take reasonable precaution to protect life, health, and wellbeing of all persons in the building during ASB events and activities

- other duties as assigned

2025-2026 Senior Class Advisor