Following a recent internal realignment stemming from the departure of two highly skilled, long-standing team members, we’ve taken the opportunity to rethink how this role serves our organization. As a result, we are excited to open a newly defined Part-Time Payroll Processor position to ensure cross-trained coverage across this critical job function. This is an opportunity to build on the high standards set by their predecessors, with room for a talented professional to bring new perspectives and make a lasting impression.

SUMMARY: The part-time Payroll Processor is responsible for all time clock functions and data. Payroll related duties include processing 24 pay periods per fiscal year for salaried and hourly employees. They will assist with the reporting requirements to ORS, IRS and ACA. They will assist with maintaining data within the payroll software system.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Assist in preparing financial and regulatory reports required by laws, regulations of the Board of Education such as the FID, SE 4096/4094, CTE4033 and Medicaid reports
Demonstrate initiative and effective follow-through to meet deadlines with minimal direction
Analyze data and prepare reports as requested by staff to support day-to-day operations
Perform research and due diligence to resolve issues in a timely manner
Complete special projects as assigned by the Business Manager
Assist with open enrollment processes and ensures payroll deductions are processed correctly
Sets up new employees in payroll system, Red Rover and Willsub
Responds to employment, salary or separation verifications
Perform other duties as assigned

QUALIFICATIONS:

Associate’s Degree in accounting, business, human resources or related field, preferred
3 or more years of experience in processing payroll. Preferred experience in public education.
Analytical and detail oriented with a strong desire for accuracy
Demonstrated proficiency in computer/software use including Word, Excel, Google Suite, and accounting software
Possess the ability to:
- Organize short- and long-term projects
- Accurately complete payroll and other fiscal procedures
- Problem-solve and apply principles of logical thinking
Demonstrated ability to establish/maintain positive relationships with diverse partners
Demonstrated ability to work independently and collaboratively within a team
Proven ability to effectively orchestrate multiple activities simultaneously to accomplish goals and use resources effectively and efficiently with minimal direction
Self-motivated with a proven ability to set priorities and meet deadlines

OTHER KNOWLEDGE, SKILLS, AND ABILITIES:

Demonstrated experience exercising confidentiality and sound judgment in dealing with local districts, staff, students, and operations
Excellent verbal, written, and interpersonal communication skills
Ability to work on multiple projects and maintain proactive communication with stakeholders
Ability to deal with issues in a fair manner, treat diverse populations and personalities with dignity and respect, and act in a highly ethical and professional manner
Ability to work in a fast-paced environment yet maintain flexibility in thinking and actions
Detail-oriented with strong analytical skills; highly skilled with Excel and/or Google Sheets
Must be dependable with a good attendance record

SPECIAL CONDITIONS:

Must keep the affairs of District confidential at all times
Must uphold confidentiality of privileged and sensitive student/staff information

TERMS OF EMPLOYMENT: Part time; approximately 20 hours per week; 12-month position; non-union; Must have regular and reliable job attendance, performance, and the physical ability to do the job.

REPORTS TO: Business Manager