Job Class: 1458 Legal Secretary I

Salary Range: $93,974 - $113,880/Annually

Appointment Type: Permanent Exempt (what does this mean?)

Calendar: Full Time / Full Year

Who We Are

The San Francisco Unified School District (SFUSD) is the seventh largest school district in California, serving more than 48,000 students who speak more than 44 documented languages across 121 schools in the city of San Francisco every year. We aim for every student who attends SFUSD schools to discover his or her spark, along with a strong sense of self and purpose, and that all students graduate from high school ready for college and career, and equipped with the skills, capacities and dispositions outlined in SFUSD’s Graduate Profile. Every day in our quest to achieve this mission we provide each and every student the quality instruction and equitable support required to thrive in the 21^st century.

What It Means to Work Here

The SFUSD community is unified by our Core Values:

Student-centered: We put students’ needs first
Fearless: We persist through challenges
United: We celebrate and build on each other’s strengths
Social Justice: We stand with those most vulnerable in our community
Diversity-driven: We respect and seek to understand each person

We are also inspired by Vision, Values and Guardrails which captures our aspirations and vision for the future of public education in San Francisco. Alongside the District’s strategic plan. SFUSD is reimagining how public education will change over the next decade to meet the dynamic future of San Francisco. As a CORE district, SFUSD is also a leader in critical systems change for more comprehensive school accountability and innovations that help strengthen the instructional core, which is the foundation of our strategic plan and Vision 2025.

Who We Want

We want talented people from diverse backgrounds and experiences, who are inspired by our mission, steeped in equity, and who are motivated to unleash our children’s potential. We want people who are strong collaborators, skilled communicators, and problem solvers who are comfortable in a community of continuous learning.

As a Personnel Technician (Credentialing), you will report to the Senior Personnel Analyst (Credentialing), and play an integral role in achieving the mission and goals of SFUSD by performing detailed and specialized clerical work in the credentials office. This position will work closely with the credentials and staffing teams to complete processes that will involve supporting general operations, maintaining records, mailing out applications, compiling and reviewing large sets of data, putting together frequent notices and communicating with other departments and the general public.

Who We Want

We want talented people from diverse backgrounds and experiences, who are committed to and will champion our Core Values, are inspired by our mission steeped in equity, and who are motivated to unleash our children’s potential. We want people who are strong collaborators, skilled communicators, problem solvers and who are comfortable in a community of continuous learning.

The Legal Secretary I, will support the work and mission of the District’s Legal Division which includes the Office of Equity & Employee Relations. Members of the Legal Division work collaboratively with our clients to implement the District’s strategic plan by managing the District’s risk through skilled advice and administration of the District’s policies and procedures. Under supervision, the Legal Secretary I performs professional employee relations staff duties, supports the work of the Division by performing technical and operational administrative duties related to the Office of Equity & Employee Relations. The Legal Secretary I will oversee case and file compliance for the Office of Equity and Employee Relations teams, which includes but is not limited to, Williams Complaints, Title IX Complaints, Uniform Complaint Procedures, investigations, and progressive discipline.

Essential Duties

Under direct supervision, support complaint processes overseen by the Office of Equity, including the Williams, ADA, 504, Title IX, and Uniform Complaint processes.
Support both the Office of Equity and Employee Relations teams in maintaining organized document and case management systems, including: Google Drive, tracking systems, and iManage.
Under direct supervision, support the Office of Equity in completing compliance inspections, including annual Williams Inspections, Federal Program Monitoring, Civil Rights Review, and others as assigned.
Under direct supervision, support both the Office of Equity and Employee Relations teams with case management by:
- Calendaring
- Assisting with initial intake communications by phone, email, and in person
- Referring matters when outside the scope of the Office of Equity and/or Employee Relations
- Managing case files, including maintaining up-to-date and accurate documentation
- Supporting teammates to ensure compliance deadlines are met
- Reviewing and routing reports and communications from child protective services to appropriate staff
- Submitting reports and documents as necessary to District insurers.
- Supporting the updates and maintenance of public and intranet websites as needed
- Monitoring complaints referred by SFUSD Link Line, and routing to appropriate staff
- Apply established office procedures, District Policies, Board Policies and confidentiality requirements in maintaining case records and supporting complaint processes
- Performing related duties and responsibilities, as assigned

The strongest candidates will have:

Excellent verbal and written communication skills and a high level of attention to detail
Ability to manage multiple cases and competing priorities simultaneously
Strong interpersonal skills and the ability to build effective working relationships
Ability to demonstrate and practice cultural humility toward individuals of other cultures and ability to approach learning about other cultures as a lifelong goal and process
Ability to work effectively in difficult situations that may involve confidential or sensitive matters
Ability to work independently and exercise good judgment
Knowledge of San Francisco’s public schools/urban public schools
Experience conducting investigatory intake interviews involving difficult and uncomfortable subjects
Experience processing claims related to employee misconduct and/or discipline
Strong computer skills including proficiency in G Suite, Microsoft Office Suite, and Adobe
Strong analytic and systems thinking

Minimum Qualifications

Two (2) years of verifiable experience as a legal secretary transcribing dictation and typing legal documents including petitions, motions, briefs, complaints and other legal forms; and the ability to type 55 net WPM.

NOTE: The ability to transcribe legal matters accurately from a transcribing machine with no more than a 2% error rate may be required by some departments as a special condition.

Substitution: A certificate of completion in legal secretarial skills from a recognized college, university, or training program, which involves learning legal terminology and legal formats and forms, may substitute for six (6) months of the required legal secretarial experience. Proof of satisfactory completion must be submitted at the time of filing.

What We Offer

SFUSD offers a competitive salary of $93,974 - $113,870/Annually commensurate with experience in a similar position. We offer a comprehensive benefits plan including dental and vision plans, a defined benefit pension plan, disability, life insurance, flexible spending account options and vacation time. We also offer an inclusive and equity-centered environment where we encourage staff to bring their whole selves to work.

How to Apply

Visit https://jobs.sfusd.edu/ and create a new account to begin your application.
You will be prompted to electronically attach a letter of interest, resume, list of professional references

and any applicable credentials or licenses

Our Human Resources team will then review your entire application to determine your eligibility status

and contact you directly should you move forward in the process

Verification

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/how-verify-education-requirements.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification from this and future job opportunities with the San Francisco Unified School District.

District Nondiscrimination Statement:
San Francisco Unified School District prohibits discrimination, harassment, intimidation, sexual harassment and bullying based on actual or perceived race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy, parental status, reproductive health decision making, physical or mental disability, medical condition, sex, sexual orientation, gender, gender identity, gender expression, veteran or military status, or genetic information, or association with a person or a group with one or more of these actual or perceived characteristics or any other basis protected by law or regulation, in its educational program(s) or employment.

For more information about the District's non-discrimination policy, please review Board Policy 4030.

Title IX Nondiscrimination Statement and Grievance Procedures:
Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator, or by any other means that results in the Title IX Coordinator receiving the person's verbal or written report. Such a report may be made at any time (including during non-business hours) by using the telephone number or electronic mail address, or by mail to the office address, listed for the Title IX Coordinator.

District Title IX Coordinator:

Eva Kellogg
Office of Equity
555 Franklin Street, 3rd Floor, San Francisco, CA, 94102
415-355-7334 or equity@sfusd.edu

For more information on the District’s Sexual Harassment policy and grievance procedures, please review Board Policy 4034.

Title IX Nondiscrimination Statement and Grievance Procedures:
Any person may report discrimination on the basis of a physical or mental disability (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute discrimination on the basis of a physical or mental disability), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Section 504 Coordinator.

District Section 504 Coordinator:

Alicia Rodriguez
1515 Quintara St., San Francisco, CA, 94116
(415) 242-2615 or rodrigueza@sfusd.edu

Legal Secretary I (1458), Office of Equity and Employee Relations