Position Overview

Lake Shore Public Schools is seeking an organized, professional, and dedicated Administrative Assistant to join our Early Childhood Center team. This year-round position provides essential operational and administrative support to ensure the smooth daily functioning of the center and serves as a key resource for staff, families, students, and the Director of Early Childhood Education.

The ideal candidate possesses strong communication and organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment while maintaining a welcoming and family-centered atmosphere.

This is a year-round position offering a competitive hourly rate based upon experience and qualifications, along with a comprehensive benefits package including health insurance and paid vacation time.

Key Focus Areas

• Data Management: Maintaining enrollment records, waitlists, and reporting
• Outreach: Supporting social media, marketing, scheduling tours, and conferences
• Director Support: Providing direct administrative assistance and calendar management
• Family Support: Serving as a welcoming and responsive point of contact for families and community members

Core Responsibilities

Administration & Operations
• Manage daily office tasks, including answering phones, managing calendars, greeting visitors, and responding to correspondence
• Support the administrative team with PreK for All enrollment, events, and other school-related activities
• Prepare and distribute internal and external communications, including newsletters, announcements, memos, and reports
• Maintain accurate and confidential records and manage inventories and budgets for office and classroom needs
• Support the onboarding of new team members by providing necessary resources and orientation materials
• Support childcare staff in student “move-ups” and transition processes between classrooms
• Maintain a welcoming, organized, and professional office environment

Enrollment & Data Tracking
• Oversee enrollment databases and student/family records with a high level of accuracy
• Build and update spreadsheets to track attendance, enrollment trends, and key metrics
• Guide prospective families through the enrollment process with care, professionalism, and clarity
• Assist with state reporting and documentation requirements as needed

Marketing & Events
• Manage the center’s social media presence and assist in creating marketing materials
• Schedule and follow up on family tours, ensuring a positive first impression
• Coordinate logistics for conferences, staff meetings, and center-wide events
• Assist with promoting Early Childhood Center programs and community engagement opportunities

Director & Team Support
• Provide executive-level support, including scheduling, correspondence, and priority tasks
• Assist in the preparation of presentations and documentation for leadership
• Collaborate with team members to streamline processes and improve operational efficiency
• Maintain strict confidentiality regarding sensitive student and staff information in accordance with FERPA and district expectations

Qualifications & Requirements

• High school diploma required; Associate’s or Bachelor’s degree preferred
• Previous administrative experience required; experience in education, childcare, or a corporate support setting preferred
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace (Docs, Sheets, Drive)
• Excellent verbal and written communication skills
• Strong organizational skills with the ability to prioritize and manage multiple responsibilities
• Ability to remain professional, adaptable, and calm in a fast-paced environment
• High level of integrity and ability to handle confidential information appropriately
• Ability to work collaboratively with staff, families, and community members
• Must successfully complete all state-required background checks and licensing clearances

Physical Requirements

• Ability to work in a standard office and school environment
• Frequent sitting, standing, walking, bending, reaching, and movement throughout the building
• Ability to use standard office equipment and technology for extended periods of time
• Ability to communicate effectively in person, on the phone, and through written communication
• Some lifting, carrying, and transporting of office or classroom materials may be required

Compensation & Benefits

• Competitive hourly rate based upon experience and qualifications
• Comprehensive health insurance benefits
• Paid vacation time and holidays
• Year-round employment opportunity
• Supportive and collaborative work environment

ECC Administrative Assistant