Notice of Non-Discrimination & ADA Compliance attached for your review

LEVEL ON PAY GUIDE:10 HOURS PER DAY: 8 DAYS PER YEAR: 261

SUMMARY: Completes clerical tasks assigned by the Maintenance Supervisor and works with all personnel to provide service, parts and materials as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. To perform this job successfully, an individual must be able to perform each of the essential duties in a satisfactory manner. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Receives, audits, inspects, and maintains parts and materials for the Maintenance & Operations department.
Maintains accurate records of daily deliveries and pickups.
Accurately distributes parts and materials to staff as needed and ensures stocking and posting orders in a timely manner to expedite delivery of parts.
Tracks and maintains inventory of any parts that are transferred to the repair area.
Maintains accurate inventory of all shop parts and stores them appropriately in the designated areas. Maintains inventory on a computerized maintenance program or as directed by the Maintenance Supervisor.
Assists in tracking, receiving, storing, and returning warranty parts in a timely manner.
Maintains accurate inventory of shop tools and equipment and participates in annual physical inventory.
Assists in checking out tools to the maintenance department staff and checks them in upon return. Keeps a daily log of tools that are checked out/in.
Maintains written records of the disposal of hazardous waste.
Acts as a receptionist for the shop.
Assists technicians with ordering parts, materials, and supplies.
Monitors ordered parts and processes incoming parts.
Helps maintain the appearance of the area/department ensuring it is a clean and safe work environment. Disposes of trash, sweeps the area, and maintains organization.
Frequently conducts visual inspections to check that tools are stored properly and equipment is functioning properly and safely.
Reports any damaged or lost tools and equipment to the appropriate person.
Ensures that supplies and parts needed are kept stocked and readily available.
Prepares quotes for parts, supplies, materials, and equipment.
Assists in coordinating pick up or delivery of parts and materials from vendors, as needed, pick up items from vendors.
Generates weekly/monthly reports, as assigned.
Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED).
Minimum 12 months related experience
Demonstrated proficiency using computer software (Excel, Google Docs, Word)
Or an equivalent combination of education, training, and experience approved by the Director of Maintenance & Operations.

LANGUAGE SKILLS

Ability to listen and obtain clarification. Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Ability to read, analyze, and interpret a variety of correspondence, reports, forms, safety rules, operating and maintenance instructions, procedure manuals, technical procedures, and government regulations.

CUSTOMER SERVICE SKILLS

Ability to manage difficult or emotional situations. Responds promptly to customer needs, solicits feedback to improve service. Responds to requests for service and assistance. Meets commitments. Ability to demonstrate excellent attention to detail and follows through on all assignments in a complete and timely manner.

ETHICS, JUDGMENT, PROFESSIONALISM

Treats others with respect and dignity. Upholds organizational mission, vision, and values. Demonstrates willingness to make decisions. Exhibits sound and accurate judgment. Supports and explains reasoning for decisions. Exhibits sound and accurate judgment. Supports and explains reasoning for decisions.

Includes appropriate people in the decision making process. Makes timely decisions. Approaches others in a respectful manner. Reacts well under pressure. Accepts responsibility for own mistakes.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals, Ability to compute rate, ration, and percent and to draw and interpret graphs.

REASONING

Ability to apply common sense, understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Identifies and resolves problems in a timely manner. Gathers and analyzes information skillfully, developing alternate solutions. Works well in group problem solving situations. Uses reason when dealing with emotional topics and situations.

CERTIFICATES, LICENSES, REGISTRATIONS

Must have a valid Arizona driver license and proof of automobile insurance.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is regularly required to climb or balance and stoop, kneel, crouch, or crawl.

The employee must regularly lift and/or move 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

While performing the duties of this job, the employee is regularly exposed to toxic or caustic chemicals. The employee is regularly exposed to fumes and airborne particles and outside weather conditions. The noise level is usually moderately high and occasionally very high.

Maintenance Parts Clerk