Job Title: Student Activities Secretary
Reports to: Director of Student Activities
Terms and Conditions: Full-time, 12 months, 8 hours per day.
FLSA Status: Non-Exempt
Salary: $23.77 per hour, grade 1 per Classified Personnel Association
collective bargaining agreement.
Includes full benefits package.
Please click here for more information regarding salary
and benefits.

OPRF – WHO WE ARE…

Oak Park and River Forest High School, or OPRF, is a comprehensive public high school located in Oak Park, IL, a suburb eight miles due west of downtown Chicago. We are a one-school district, with the majority of our students coming from two sender districts, River Forest Public Schools District 90 and Oak Park Elementary School District 97. We offer more than 200 courses, a variety of programs for students with special needs, 103 clubs and activities, and 34 competitive sports. We prepare our students well for post-secondary success, with an average ACT composite score of 24 and a 96% graduation rate.

Oak Park and River Forest are communities that highly value diversity. OPRF is a founding member of the national Minority Student Achievement Network, and our school is racially and economically diverse, with about 48% of our 3,300 students identifying as African-American, Hispanic, multiracial, or Asian. Our villages have long embraced the LGBTQ community, and we have a significant mix of homeowners and renters.

We seek faculty and staff who have high expectations for all students, and who value student voice in education. As a school, we are particularly focused on closing opportunity gaps for our students of color and other under-represented groups. OPRF is an equal opportunity employer that provides equal employment opportunities to all without regard to race, color, religion, sex, national origin, age, disability or genetics. OPRF’s goal is to increase the diversity of its workforce.

OPRF is a great place for those who are interested in an environment that supports creativity, leadership at all levels, innovation, a focus on professional and curriculum development, and the best practices of instruction. We are currently seeking individuals to join our team that all students are capable of high levels of academic and social success.

JOB SUMMARY:
Acts as the first point of contact in the Student Activity Center creating a welcoming and friendly atmosphere by promptly and courteously responding to telephone, email, and in-person inquiries; provides secretarial and logistical support to the Director of Student Activities in daily operations and planning, preparation, and facilitation of school-wide events.

ESSENTIAL JOB RESPONSIBILITIES:

Answer telephone calls and greets visitors in a courteous manner, taking messages, responding to questions, providing information to students, parents, faculty, staff, and public where appropriate or directs them to appropriate office or personnel.
Assist in management of day-to-day operations of the Student Activities office
Support Student Activities Director with the planning, preparation, and facilitation of school–wide events, taking the lead for assigned responsibilities (attendance at these events is required).
Organize and prioritize work schedule to meet deadlines.
Compose and edit letters, memos, and routine correspondence.
Retrieve mail from the mailroom, open and distribute mail, assist in preparation and distribution of student/parent/ sponsor mailings .
Maintain paper and electronic department files and perform necessary record keeping associated with operation of Student Activity Programs.
Maintain computerized records of 80+ activity accounts in the department budget, process purchase orders, reconcile invoices, and assist in budget preparation.
Maintain an updated list of club/activity offerings, meeting information details and descriptions.
Communicate with and maintain a liaison with all club/activity sponsors
Update student activity web page on a regular basis.
Supervise students that are in the Student Activity Center.
Spend time daily with students providing information, appropriate slips, forms, etc.
Schedule meetings, book meeting space, activities, committees, events, conferences.
Handle routine matters in the absence of the Director of Student Activities.
Maintain inventory of division materials, supplies, and maintain ongoing relationships with vendors as needed.
Collect data, type and post Daily Bulletin.
Manage the Student Activities social media accounts.
Read the Pledge of Allegiance over the PA daily. Identify and create a calendar of students that will share announcement responsibilities over the PA when there is no advisory. Send out reminder emails weekly to selected students.
Process all Homecoming & Prom forms.
Create Homecoming & Prom ticket link and process tickets for students that pay in cash in the Bookstore. Upload and monitor using 5Star Student app.
Coordinate dissemination of the Extracurricular Code of Conduct acknowledgement form and oversee the collection of signed paperwork.
Assist with the hiring and training of extra-curricular sponsors.
Coordinate club food orders periodically throughout the year.
Perform related tasks as assigned by supervisors

QUALIFICATIONS:

High School diploma required, bachelor’s or associate’s degree preferred
Previous secretarial or administrative assistant experience, preferably in a school setting
Ability to work some flexible hours to attend before- and after-school events
Exemplary customer service skills
Excellent verbal and written communication skills
Ability to build rapport and maintain good working relationships with all community contacts, parents, vendors, community organizations as well as students, faculty, and staff
Excellent organizational skills and attention to detail
Excellent project management skills
Advanced principles of office administration and systems, office technology, and workflow.
Advanced computer operating techniques related to secretarial and financial record keeping, databases, text processing, reporting, and presentations.
Demonstrated proficiency in Microsoft Excel, Word, and PowerPoint.
Demonstrated proficiency in Google Suite Apps
Ability to work in a fast-paced environment with frequent interruptions and changing tasks and priorities.
Ability to set priorities for accomplishing work in a timely and effective manner
Strong problem-solving and decision-making skills

Physical Requirements:
Standing, sitting, lifting, carrying, reaching, fine motor dexterity, talking, hearing, near visual acuity required

Environmental Conditions:
Standard office conditions.

This description should not be construed to contain every function/responsibility that may be required to be performed by an incumbent in this job. Incumbents are required to perform other related functions as assigned.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive listing of the duties performed in this position. The individuals currently holding this position perform additional duties and additional duties may be assigned.

Please, no phone calls. The respective hiring manager will review candidates once the job posting closes. If selected to move forward, you will be contacted by phone or email. After reviewing the job posting, if you have any questions, please send an email to hr@oprfhs.org.

Oak Park & River Forest High School District 200 (OPRF) is an Equal Opportunity Employer