Position Title: Payroll Supervisor

Reports To: Executive Director of Business and Finance
Location: Monroe Administration Building

Position Purpose:
To ensure that each staff member receives appropriate and timely compensation for services rendered, according to state regulations, federal regulations, contractual agreements, and Board policies. To keep accurate records on all matters related to payroll. Other accounting duties to assist the Business & Finance department operations.

Compensation:
$70,000-$80,000, Commensurate with experience and education. This is a 12-month exempt position working under an individual contract.

Basic Qualifications

An associate degree in accounting or a related business field required; bachelor’s degree preferred.
Experience in a finance or accounting environment, preferably in a school district or intermediate school district.
At least three years’ supervisory payroll experience, with a working knowledge of state and federal payroll law, taxation, and reporting.
MSBO School Payroll Specialist or Business Office Specialist certification or ability to obtain within three years.
Demonstrated ability to lead staff and manage department workflow with an emphasis on customer service.
Proven aptitude for using computers and applying software efficiently. Experience with PowerSchool/eFinance and Red Rover preferred.
Demonstrated ability to clearly communicate orally, in writing, and electronically.
Ability to plan, organize, and handle multiple tasks as necessary.
Exceptional organizational skills and ability to meet required deadlines.
Excellent work performance, dependability, business ethics, and confidentiality are required.
Demonstrated ability to work collaboratively with other staff.
Other pertinent and appropriate qualifications as determined by the Board of Education.

Essential Functions

Independently accountable for making all decisions relevant to the production of an accurate payroll for the entire district staff pool (approximately 650 staff).
Supervise and/or delegate, with guidance, all functions of payroll; plan, coordinate, assign, and direct work of payroll employees.
Comply with district policies.
Maintain district payroll files. Maintain records of appropriate data and computations related to payroll, including hourly staff pay calculations, step increments, certification pay, and raise/retroactive pay.
Solely responsible for keeping abreast of current payroll regulations and pronouncements, the district’s collectively bargained agreements and employee contracts, and analyzing newly mandated IRS, ORS, State of Michigan, or other notices and announcements.
Comply with federal, state, and local payroll guidelines and regulations in the administration and reporting of payroll, including 941, MESC, ORS, W2s, FIT, SIT, and all other payroll-related taxes, reports, and submissions, etc.
Maintain controls for audit and monthly/quarterly reconciliations; assist with annual audit in all matters relevant to payroll and benefit reconciliation procedures.
Administer 403b, 457, and tax-deferred retirement plans for employees, including monitoring limits and processing changes/additions.
Provide information for authorized release of employment information, such as verification of employment, wage earning statements, social services forms, etc.
Work with the Human Resources office to process employee contracts, contract changes, and other adjustments.
Make official changes in employee payroll information promptly. Process new hire information into the payroll system from the onboarding system. Update employee information in the time-keeping system as needed.
Manage pertinent quarter-, calendar-, and fiscal-year-end processing tasks
Process all checks for authorized employee deductions.
Prepare and maintain direct deposit records.
Regular and reliable attendance.
Other duties as assigned to ensure the efficient operation of the department.

Skills and Essential Qualities:

Organized, dependable, and able to handle confidential information with discretion
Maintains integrity and an ethical approach to job functions
Strong analytical and mathematical aptitude
Effective writing, negotiation, speaking, and communication skills
Ability to multitask in a high-volume, deadline-driven environment

APPLICATION PROCEDURE

Applications are accepted until a position is filled.
Only applicants who supply the requested documents outlined below and fully complete the application will be considered.
Faxed, mailed, and emailed applications will not be accepted.

Notice of Nondiscrimination
It is the policy of Monroe Public Schools not to discriminate based on religion, race, color, national origin, disability, age, sex, sexual orientation, gender identity or expression, height, weight, familial status, or marital status in its programs, activities, or employment. For information, contact the Office of the Superintendent of Schools at 1275 N. Macomb St., Monroe, MI 48162, 734-265-3070.
The Monroe Public School District is an equal opportunity employer and complies with the Michigan Civil Rights Act and Title IX Guidelines.