Title: Accounts Payable Clerk

Reports To: Assistant Treasurer, Treasurer

Employment Status: Full time – 12 Months

FLSA Status: Non-Exempt

Qualifications:

High school diploma or equivalent.
Record of good attendance and strong work ethic.
Evidence of good moral character as established in section 3301-20-01 of the Ohio Administrative Code.
Professional tact, diplomacy, and presentation with administrators, staff, teachers, students, parents, and the community.
Ability to maintain confidential information.
Demonstrated skills in use of technology for productivity and professional communication.
Ability to work collaboratively with staff, administrators and public.
Demonstrates a sincere desire to aid all staff, students and the community.
Experience with computerized general accounting procedures.
Skill with office machines (calculator, computer, etc.).
Alternatives to the above qualifications as the Board of Education may find appropriate.

General Description:

Is responsible for processing of regular payroll data and procurement and payment of good and/or services for the district

Essential Functions:

Completes specified phases of payroll preparation as directed by the Treasurer and/or Assistant Treasurer.
Operates all phases of computer input, including receipts, posting, purchasing, invoice payment and payroll.
Produces all month end, quarterly and other reports as directed by the Treasurer.
Assists in preparation of reports to the State Department of Education, State Auditor’s Office and others as necessary.
Handles correspondence and inquires with vendors and employees as necessary.
Performs the duties of the assistant treasurer in his/her absence, as necessary.
Assists with or processes and mails out-going purchase orders.
Assists with or processes and certifies billing purchases for payment.
Maintains necessary forms and reports for student activity files, sales, profit/loss statements, financial reports, ticket sales, etc.
Verify payroll posting to general journal.
Assists with inventory procedures.
Assists in appropriation procedures, budget development, cost projections and planning.
Performs research projects as requested.
Accesses and responds to electronic communication (i.e. website, email, voicemail, etc.) daily.
Performs other duties as assigned by the Treasurer or Assistant Treasurer.
Maintains confidentiality of records.

Additional Working Conditions

Substitute Accounts Payable Clerk