Schedule: 205-day contract per school calendar

Hours per Day: 7.5 hours (7:30 am-3:30 pm plus sub calling; average 1 additional hour per week)

Salary: $23.30 - $28.80 per hour, based on experience

Benefits: As outlined on MAWSECO's Summary of Benefits.

POSITION OVERVIEW

Under the coordination of the Program Administrator and Director of Educational Programs, the Administrative Assistant classification represents a broad grouping of positions engaged in a variety of clerical, secretarial, record keeping, and general bookkeeping duties in support of assigned program(s).

Essential duties outlined below are intended as "representative" examples of the level, nature and decision making expected of positions assigned to this classification. The duties below are not intended to be a comprehensive listing of all duties and tasks performed by the employees assigned to this classification. A classification description, unlike job description or position description, is designed to capture the general expectations, complexity level, and nature of work of any position that may be allocated to this classification.

ESSENTIAL DUTIES

Updates, maintains and ensures the accuracy of student data, files and information. Performs such representative tasks as:
- Sets up and creates new student files. Gathers records from past placements.
- Enters student schedules into a database.
- Records and updates all files and databases with changes to student records (e.g. resident district changes, parent moves, daily minute changes, new IEP’s, evaluations, schedule changes, transitions to mainstream classes, etc.).
- Withdraws students when they leave, updates files with proper codes and information. Gathers grades and exit reports from teachers. Sends student records to the next placement.
- Communicates with various external educational institutions and social agencies to construct and maintain complete student records.
- Updates weekly and monthly transition time and therapy time. Enters and records time for Ed-Fi/MARSS reporting for regular or special education students.
- Tracks and records all incident reports and in-school suspensions. Summarizes and prepares reports to the main office.
Updates student attendance records for Ed-Fi/MARSS reporting and submission of data to MAWSECO main office. Updates attendance information in the student information system (Infinite Campus).
Updates, records and processes grade reporting. Performs such activities as:
- Gathers grades from teachers and reviews report cards.
- Calculates and enters credit hours, when indicated.
- Runs, generates and mails report cards, progress reports to parents and member districts.
Performs other duties as assigned by the supervisor.

QUALIFICATIONS

Strong organizational and multitasking skills to manage deadlines and reporting requirements.
Proficiency in data management systems, including MARSS and student information systems.
Ability to maintain confidentiality and professionalism when handling sensitive information.
Excellent communication skills, both verbal and written, to interact effectively with staff, parents, and external agencies.
Ability to work independently and as part of a team in a fast-paced environment.
Proficiency in Microsoft Office, Google Suite, and district-specific software.
Minimum 3 years of experience in administrative support and office management preferred.

ABOUT MAWSECO

MAWSECO is an agency of seven-member school districts (Annandale, Dassel-Cokato, Delano, Howard Lake-Waverly-Winsted, Litchfield, Maple Lake, and Rockford) that have joined together to provide quality services in the area of special education. We operate eight specialized educational programs, providing Federal Setting IV programming and support for students in residential care. Our mission is to provide quality special education leadership, services, and support that always meets or exceeds the expectations of those we serve. At MAWSECO, we believe each person has intrinsic value and the capacity to contribute to society.

POSITION QUESTIONS

For specific inquiries regarding this role, please contact: Jill Sundblad, Program Administrator by phone (320) 543-1122 ext. 8128 or email jsundblad@mawseco.k12.mn.us

MAWSECO is an equal opportunity employer.