WINLOCK SCHOOL DISTRICT

Winlock Middle/High School/ECEAP Registrar & Student Information System (SIS) Support

QUALIFICATIONS: Two years of college and/or registrar experience preferred. Ability to relate and work with middle and high school students. Ability to work alone and within a team environment in a professional manner. Ability to be a self-starter and work well alone. Ability to communicate in a professional manner both orally and in writing. Ability to efficiently prioritize and organize all tasks to meet deadlines. Attention to detail, computer literate, ability to manage office software. Pass a state and federal background check.

REPORTS TO: PRINCIPAL

JOB GOAL: The middle/high school/ECEAP registrar will maintain and coordinate clerical and academic records. Ability to keep concise detailed and accurate documentation on all transcripts, test scores, health records, class schedules, and other related documents. State and federal reporting will require knowledge of OSPI data management systems including CSRS (Core Student Record System), WAAMS (Washington Assessment Management System), Washington QUERY, and others.

PERFORMANCE RESPONSIBILITIES:

Develop working relationships with the community.
Maintains the same high level of ethical behavior and confidentiality of information about students as is expected of certificated teacher(s).
Participates in training, workshops and seminars related to the registrar positon.
Works collaboratively and collegially.
Complies with district rules and regulations.
Conducts all work in a safe manner as specified by district policies and procedures.
Knowledgeable in clerical and administrative procedures such as work processing, managing records, and files and other office procedures.
Able to analyze and make decisions accurately and quickly.
Ability to provide requested or necessary information, as it relates to the registrar position, to staff members, coworkers and other personnel.
Specific duties include: Student record requests, inputting records, yearly reports, new student information data to Student information system.

WMS/WHS REGISTRAR:

Enroll new students, process transcripts for entering and withdrawing students from Middle School, High School and ECEAP enter all data into Skyward/Qmulative.
Responsible for supporting staff with all data entries and balancing of the following departments: LAP, Title, HiCap, McKinney-Vento, Special Education, 504, Choice, Migrant and ML programs.
Monitor and process all students in Running Start, New Market, ALE, and Gravity.
Monthly P223 enrollment reporting for Middle/High.
Process all Middle & High School student enrollment and record requests.
Process all Middle & High School student withdrawals and send records as requested.
Maintain current, incoming and outgoing student records in regards to the record retention schedule.
Troubleshoot and correct weekly CEDARS reporting from Skyward/Qmulative
Submitting CEDARS non-standard submissions
Process former student transcript requests.
Transcribe transcripts when new grades become available from running start, New Market, Gravity, and summer school etc.
Work with counselors on scheduling, enrollment, and assist the academic counselor as needed.
Notify all necessary staff of incoming students including Academic Counselor, Nurse, Office Staff, Special Education Staff (if needed), and Building Administration.
Year-Start and Year-End processing and cleanup.
Cross train with other Office Staff as needed.
Other duties as assigned

CEDARS/Qmulative SIS for Middle / High School:

Creating and submitting correct SSID number for all Middle, High and ECEAP students
Assist District Cedars Contact as needed:
- Run reports and balance data to assist with state reporting including but not limited to MS/HS/ECEAP P223, ALE, Running Start, New Market, and Gravity.
- Maintain curriculum/course building and coding including State Codes, CTE Codes, V-Codes, and CIP Codes.
- Other duties as assigned

Winlock School District does not discriminate in any programs or activities on the basis of sex,race, creed, religion, color, national origin, age, veteran or military status, sexual orientation,gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups.

The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator: Ryan Greene, 360-785-3537, rgreene@winlock.wednet.edu. Title IX Coordinator: Angela Campbell, 360-785-3516, acampbell@winlock.wednet.edu, Section 504 Coordinator: Mark Chandler, 360-785-3582, mchandler@winlock.wednet.edu, Gender Inclusive Schools Coordinator: Michelle Jeffries, 360-785-3582, mjeffries@winlock.wednet.edu. Address: 401 NE 1st St, PO Box 128, Winlock WA 98596