POSITION: Middle/High School Secretary
LOCATION: Winlock Middle/High School
DAYS/HOURS: 208 Days, 8 hours per day, Monday-Friday

RESPONSIBLE TO AND EVALUATION BY: Middle/High School Principal

BENEFITS: Medical, dental, vision, retirement, sick leave, personal leave, and holiday pay

Position Summary

The Middle/High School Secretary plays a vital role in ensuring the smooth daily operation of Winlock Middle/High School by serving as the central point of contact for students, staff, parents, and community members. This multifaceted position requires exceptional organizational, communication, and multitasking skills to manage a wide range of clerical, financial, student support, and health-related responsibilities along with other duties assigned by the principal.

Essential Duties and Responsibilities

Front Office Operations

Receive and route incoming telephone calls; take and relay messages as necessary.
Greet, assist, and direct students, parents, and visitors in a professional and friendly manner.
Monitor and support the orderly flow of visitors and ensure district security protocols are followed.

Student Records and Registrar Support

Prepare and transmit student transcripts to other schools and colleges upon request.
Support the registrar as needed with student records and cumulative files.
File, issue, maintain, and distribute student report cards.
Maintain accurate and updated student and office records and filing systems.

Health and Safety

Provide first aid and emergency care to students, including diabetic support, under PDA training and district health procedures.
Maintain health-related documentation and coordinate with the school nurse for ongoing student needs.

Financial and Purchasing Responsibilities

Prepare cash boxes for school events and receive, record, and receipt all funds.
Maintain accurate ASB bookkeeping and support school and district-level audits.
Prepare purchase orders for ASB, CTE, General Fund, Athletics, and other WMHS purchasing needs.
Make timely bank deposits, maintain tracking logs, and provide the District Office with copies.
Monitor and order office and school supplies, as per budget.

Student and Staff Support

Supervise all student office TAs, ensuring appropriate training and task delegation.
Provide clerical support to the Athletic Director including preparation of athletic certificates, game programs, fines/fees lists, and award documentation.
Assist with the coordination and execution of awards night, graduation programs, and Honor Roll/Perfect Attendance certificates.
Manage locker rollover and year-end reports.
Manage keys and key cards.

Communication and Technology

Update internal phone lists, staff mailboxes, and emergency contact information.
Distribute robocalls, newsletters, and urgent communications using Skyward, Parent Square, and Thrillshare systems.
Coordinate email communications and other digital messaging tools to parents and staff.
Prepare field trip rosters and forms.
Support coordination with Bell Studios, graduation photographers, and related vendors.

Minimum Qualifications

High school diploma or equivalent; Associate degree or relevant coursework in business or clerical field preferred.
Five years experience in a school office or similar setting is strongly preferred.
PDA training and valid First Aid/CPR certification (or willingness to obtain).
Strong computer skills, including proficiency with Microsoft Office Suite, Skyward, and digital communication tools.

Skills, Knowledge and/or Abilities Required

Ability to manage multiple tasks efficiently in a dynamic school environment.
Strong interpersonal skills with the ability to maintain professionalism and confidentiality.
Detail-oriented with strong organizational and recordkeeping abilities.
Flexible and adaptable to the evolving needs of a small rural school district.

Preferred Skills, Knowledge and/or Abilities

Knowledge of FMX, InTouch, RDS, Google Sheets, Forms, etc..
Strong interpersonal skills with the ability to maintain professionalism and confidentiality.

The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator: Ryan Greene, 360-785-3537, rgreene@winlock.wednet.edu. Title IX Coordinator: Angela Campbell, 360-785-3516, acampbell@winlock.wednet.edu, Section 504 Coordinator: Ashlie Auckland, 360-785-3582, aauckland@winlock.wednet.edu, Gender Inclusive Schools Coordinator: Michelle Jeffries, 360-785-3582, mjeffries@winlock.wednet.edu. Address: 401 NE 1st St, PO Box 128, Winlock WA 98596