GENERAL SUMMARY

Under the supervision of the Director of Business and Finance, the Procurement Coordinator supports district purchasing and business operations by ensuring compliance with federal, state, and local regulations. This role manages day-to-day procurement activities for the facilities department, assists with financial transactions, and provides backup support in key business office functions. The position requires accuracy, attention to detail, and collaborations with staff and vendors to ensure effective use of district resources.

ESSENTIAL FUNCTIONS

Support district procurement processes to ensure integrity and stewardship of local, state, and federal funds allocated for public education.
Provide administrative and procurement support to the Facilities Department, including assistance with purchase orders, invoicing, and related documentation as assigned.
Maintain knowledge of district policy and procedures, professional procurement standards, and financial system processes; serve as a resource for staff.
Maintain procurement related records and documentation in accordance with administrative guidelines and legal requirements.
Submit and/or review requisitions and purchase orders for compliance, proper documentation, and eligibility of purchases.
Assist in identifying compliant vendors and prepare specifications for quotes, bids, RFPs, and other requests.
Evaluate vendor information to ensure best value for goods and services.
Enter and update vendor records in the district’s financial system.
Serve as a liaison with contract vendors as directed.
Process daily cash reconciliations.
Post apportionment, revenues, and grants to federal, state and county systems as requested.
Assist with meetings and training.
Serve as a backup for Accounts Payable.
Maintain current knowledge of rules, regulations, and procedures governing procurement in Washington State.
Support implementations of new legislative and regulatory requirements as directed.
Represent the Business Office in meetings as assigned.
Collaborate with colleagues across departments.
Participate in training, vendor presentations, and district meetings to stay current in procurement best practices.
Maintain confidentiality of all sensitive information processed through the department.
Other duties as assigned.

REPORTING RELATIONSHIP

Reports to the Director of Business and Finance

COGNITIVE DEMANDS

Requires organization and time management; requires concentration while exposed to frequent

interruptions; requires adaptability and flexibility in working with different staff; requires

effective problem-solving and communication skills; requires dealing with difficult, upset, or

frustrated individuals on occasion.

PHYSICAL DEMANDS

May be exposed to visual display terminal for prolonged periods;

may require prolonged standing or sitting;

while performing the duties of this job, the employee is regularly required to sit, stand, walk, lift, carry, stoop, kneel, talk and hear.

MINIMUM QUALIFICATIONS

Education and Experience

Minimum Business Related AA degree or 5+ years in a K-12 environment
Experience using a wide range of software; Microsoft Office and Google Drive required
Familiarity with Skyward preferred
Experience with K-12 procurement preferred

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Efficient and precise processing of high volume purchasing transactions and maintenance of accurate procurement records
Excellent organizational skills.
Ability to handle multiple tasks simultaneously.
Ability to prioritize.
Ability to work effectively and professionally with individuals from a wide variety of
cultures and backgrounds.
Ability to maintain confidentiality, attend to detail, and work under time-pressure
Demonstrated ability to accomplish work processes to meet strict deadlines
Demonstrated ability to communicate amiably and effectively with community members,
coworkers, and supervisors
Familiarity with the legal requirements of cash handling strongly preferred.

CONDITIONS/ACKNOWLEDGEMENT

This job description is intended to provide an overview of the requirements of the position. As

such, it is not necessarily all inclusive, and the job may require other essential and/or

nonessential functions, tasks, duties, or responsibilities not listed herein. The District reserves

the sole right to add, modify, or exclude any essential or non-essential requirement at any time

with or without notice. Reasonable accommodations may be made to enable individuals with

disabilities to perform the essential functions.