GENERAL SUMMARY

Under the direction of the Director of Human Resources this position is responsible for the coordination of human resource and payroll data management, day to day support of District substitute processing, and support of best practices for the Business Department. Position Closes 1/24/2025.

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ESSENTIAL FUNCTIONS:

Responsible for personnel record keeping, organizing and filing.
Assist with employee and substitute time tracking, verification, reporting, and data upload.
Assist with access for candidates and employees who may need accommodation.
Collaborate with District Office colleagues to ensure culturally respectful and inclusive practices.
Protect and maintain confidential employee information.
Assist with new employee onboarding and orientation.
Enter and update personnel information.
Track state and federal personnel reports, support submission requirements.
Process substitute payroll
Track and order office supplies.
Post apportionment, revenues, and grants to federal, state and county systems as requested.
Process monthly cash transfers and complete daily cash reconciliation.
Create and submit journal entries under the direction of the Director of Business and Finance.
Help with scheduling of and preparation for meetings, trainings, and events.
Greet visitors and answer questions.
Serve as back-up for Accounts Payable/Receivable and Payroll processing.
Other related duties as assigned.

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REPORTING RELATIONSHIPS

Reports to the Director of Human Resources and receives additional direction from Director of Business and Finance.

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COGNITIVE DEMANDS

Requires organization and time management; requires concentration while exposed to frequent interruptions; requires adaptability and flexibility in working with different staff; requires effective problem-solving and communication skills; requires dealing with difficult, upset, or frustrated individuals on occasion.

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PHYSICAL DEMANDS

May be exposed to visual display terminal for prolonged periods; may require prolonged standing or sitting; while performing the duties of this job, the employee is regularly required to sit, stand, walk, lift, carry, stoop, kneel, talk and hear.

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MINIMUM QUALIFICATIONS

Education and Experience

Minimum business-related AA degree or 5+ years in a business environment.
Experience utilizing a range of software including Microsoft Office and Google Drive required.
Prior experience with cash handling protocols strongly preferred.
Familiarity with Skyward HR/Fiscal preferred.
Prior experience with data maintenance and front desk support strongly preferred.

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REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

Accurate and rapid high volume data-entry and record-keeping skills.
Familiarity with the legal requirements of cash handling strongly preferred.
Excellent organizational skills.
Ability to handle multiple tasks simultaneously.
Ability to prioritize.
A calm and cordial manner with staff, in person and on the telephone.
Ability to work effectively and professionally with individuals from a wide variety of cultures and backgrounds.
Ability to maintain confidentiality, attend to detail, and work under time-pressure
Demonstrated ability to accomplish work processes to meet strict deadlines
Demonstrated ability to communicate amiably and effectively with community members, coworkers, and supervisors

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CONDITIONS/ACKNOWLEDGMENT

This job description is intended to provide an overview of the requirements of the position. As such, it is not necessarily all inclusive, and the job may require other essential and/or nonessential functions, tasks, duties, or responsibilities not listed herein. The District reserves the sole right to add, modify, or exclude any essential or non-essential requirement at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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HR and Fiscal Coordinator, 8 hrs/day 260 days/yr