Deer Park School District #414

ASSISTANT SECRETARY

Location: Home Link / District Office

Shift: 8:00 AM - 4:00 PM ( 7.5 hours per day, Monday - Friday)

Days: 189 School Days (August 26, 2026 - June 9, 2027)

Purpose Statement

The Assistant Secretary provides exceptional customer service to individuals visiting or contacting the Deer Park School District District Office and Home Link Program. This position serves as the primary point of contact at the building's entrance and is responsible for greeting visitors, responding to inquiries, directing individuals to the appropriate staff or departments, and supporting secure building access.

In addition to front-office responsibilities, this position provides administrative support to Payroll, Accounts Payable, and Human Resources as needed.

Essential Functions and Responsibilities

Provides exemplary customer service to visitors, guests, staff, and community members in person, over the telephone, and through email.
Responds to inquiries in a courteous, welcoming, and professional manner.
Greets individuals entering the building, determines the nature and purpose of their visit, and directs or escorts them to the appropriate destination.
Serves as the primary point of contact for the designated single point of entry for the District Office and Home Link.
Represents the school district in a positive, professional, and respectful manner.
Assists with Red Rover management for Home Link employees, including absence management and timesheet processing.
Provides assistance with District Office Red Rover management as needed.
Assists with sorting, distributing, and processing incoming and outgoing mail and district communications.
Follows and supports district rules, procedures, processes, Board policies, and applicable state and federal laws.
Utilizes various communication systems and technology, including email, computers, and district software applications.
Supports building security practices by following established visitor check-in, identification, and building access procedures.
Maintains confidentiality and professionalism when handling information related to students, employees, and the community.
Performs accurate filing, copying, scanning, collating, and tracking of information related to district business, Human Resources, Payroll, and Accounts Payable.
Assists with general office functions, including data tracking, data collection, data entry, and recordkeeping.
Provides administrative assistance to Payroll, Human Resources, Accounts Payable, the Lead Secretary, Home Link Principal, and District Office support staff as needed.
Completes special assignments and other duties as assigned by the supervisor or designated department personnel.

Knowledge, Skills, and Abilities Required

Exemplary customer service skills, including a polite, calm, welcoming, and respectful demeanor.
Ability to maintain discretion, professionalism, and integrity when handling confidential information.
Ability to follow established building security procedures and communicate visitor access requirements effectively.
Ability to multitask, prioritize responsibilities, and complete assignments with frequent interruptions.
Proficiency in Microsoft Office applications, including Word and Excel, and the ability to learn additional office software.
Ability to operate standard office equipment, including multi-line telephone systems, computers, copiers, scanners, and fax machines.
Demonstrated effective telephone etiquette and professional communication skills.
Ability to learn new skills, solve problems, and work collaboratively as part of a team.
Ability to take initiative, exercise sound judgment, and work independently.
Demonstrates flexibility, reliability, punctuality, dependability, and the ability to work effectively in a fast-paced environment.
Ability to maintain confidentiality and exercise appropriate discretion when dealing with sensitive information.
Maintains high standards of professionalism, diplomacy, and discretion when interacting with the public and district staff.
Ability to establish and maintain positive, productive working relationships with others.

Desired Skills

Previous K-12 school district secretarial or administrative experience.
Proficiency with office applications and systems, including Word/Google Docs, Excel/Google Sheets, and electronic mail.

Minimum Qualifications

High school diploma or equivalent.
Successful completion of Washington State Patrol and Federal Bureau of Investigation fingerprint background checks.
Completion of all district-required training within 30 calendar days of the hire date.

Physical Demands and Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Seldom (less than 10%)	Limited (10-30%)	Moderate (31-60%)	Frequent (61-100%)
Lifting up to 25 pounds	Standing	Sitting	Lifting/carrying up to 10 lbs
	Exposure to human-borne pathogens	Stooping, bending	Reach
	Twisting, Pushing, pulling	Keyboarding	Grasp
Exposure to outside elements	Walking	Computer Screen usage	Talk and Hear

Salary: $20.23-$25.26 per hour. Initial placement is based on applicable experience in accordance with the Office Personnel (DPAEOP) Collective Bargaining Agreement. Additional compensation may be available as provided in the negotiated agreement. Pay is annualized over 12 months (if hired after Sept., spread over the remaining months of the contract year (Sept-Aug)). Placement is defined within the Collective Bargaining Agreement (CBA) and is generally based upon experience.

Contract Year: 189 days per year ( 7.5 hours per day, Monday - Friday)

Evaluated by building principal

Benefits

Excellent Benefits Include
Medical, Dental, and Vision Insurance
Life and AD&D Insurance
Flexible Spending Accounts
Washington State Retirement (DRS)
Paid Holidays
Paid Sick Leave
Paid Vacation
Professional Development Opportunities

Application Requirements

Applicants must complete the online application and submit:
Resume
Cover Letter
Three professional references
Confidential reference checks (including the most recent supervisor)

Background Check

Employment is contingent upon successful completion of:
Washington State Patrol and FBI fingerprint background check (RCW 28A.400.303)
Verification of identity and authorization to work in the United States
Verification of required licenses and certifications

As required by RCW 28A.400.303, school district employees are required to complete a Washington State Patrol (WSP) and Federal Bureau of Investigation (FBI) background check. Newly hired employees are responsible for the completion of the background check prior to hire.

Verification of identity and United States Work Authorization must be completed before employment commences. Please contact Suzanne McKibbon at 509-464-5526 if disability accommodation is needed during the application process.

Notice of Non-discrimination

Deer Park School District does not discriminate in any programs or activities, including employment, on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding compliance and/or grievance procedures may be directed to:

Civil Rights	Title IX Compliance Coordinator	Section 504 Coordinator
Sam Abrahms	Suzanne McKibbon	Kristin Hermann
HomeLink Assistant Principal	Director of Special Services	Assistant Special Service Director
509-468-3308	509-464-5526	509-464-5527
sam.abrams@dpsdmail.org	suzanne.mckibbon@dpsdmail.org	kristin.hermann@dpsdmail.org

Applicants requesting reasonable accommodation in compliance with

Federal and state law should contact HR at 509-464-5500 or 509-464-5526

Home Link/District Office Secretary