Deer Park School District 414

HomeLink Bookkeeper/Purchasing Secretary

Location: HomeLink

Days:209 days/8 hours/day, Monday - Friday

Overview/Purpose: This position maintains the budget, ﬁnancial oversight, and purchasing accounts of the HomeLink program according to DPSD Policies and procedures and state ALE requirements.

Essential Bookkeeping Oﬃce Responsibilities:

Coordinate and ensure the bookkeeping procedures, as established by the DPSD, are followed and maintained. Maintains ﬁnancial records and assures records retention in accordance with Washington state audit requirements. Receiving and disbursing funds in accordance with DPSD policies and state ALE guidelines
Assists building principal in oversight of Home Link funding and annual budgets.
Prepares and distributes various annual reports. Board report, ALE End of Year Report, Monthly Budget percentage reports.
Prepares and processes requisitions and purchase orders: orders supplies, materials, and equipment, processes stock, and distributes materials for building, staﬀ, classrooms, and students. Coordinates/obtains appropriate approval for purchases. Maintains bookkeeping records, tracks expenditures, and prepares bank reconciliation as needed. Reconciles monthly vendor statements, BMO, Costco, Oﬃce Depot, and Amazon. Processes invoices and payment orders to be submitted to district AP.
Assists the Resource Coordinator/Library lead in the sourcing and procurement of educational materials needed for Home-Link consultants, specialists, and enrolled families.
Communicates with approved vendors concerning purchase orders, invoice issues, back-ordered materials, and receiving purchased supplies.
Keeps current records of contact information on program vendors, W-9, annual service agreement, contact information, payment types, and purchasing procedures.
Requesting and processing of impress check requests through district AP. Receiving, documenting, and depositing cash for lost curriculum materials, yearbooks and/or event monies per district policies and procedures.
Receives, reviews, and processes staﬀ reimbursement of classroom expenses and submits to district accounts payable for payment back to staﬀ.
Coordinates the ﬁnancial aspects of annual events, classroom ﬁeld trips, and graduation with the Events manager.
Coordinates travel of Home Link Principal, Consultants, and/or staﬀ for professional development.
Meets with district CFO as necessary to provide records, information, and explanations regarding Home Link bookkeeping/purchasing matters, questions and/or concerns.
Provides other clerical support to the Home Link Lead secretary, Clayton support secretary, Events director, Schedulers, Consultants and Specialists as needed.
Coordinates and oversees current food handler certification for Kitchen staﬀ. Maintains documentation of current staﬀ certiﬁcation in the kitchens, and with the district facilities oﬃce.
Coordinates the inventory for program furniture, building materials, and classroom surplus. Coordinates and facilitates the surplus of furniture, materials, and supplies consistent with district facilities policies.

Knowledge and Skills:

Knowledge of general bookkeeping procedures
Demonstrated knowledge and skills in the use of technology for the purpose of communication and ordering online.
Familiarity with Home Link culture and/or ALE (Alternative Learning Experience) programs.
Skills in operating general oﬃce machines
Competent in computer skills such as Microsoft and/or Google
Ability to set up and maintain an accurate ﬁling systems
Ability to attend to detail
Ability to maintain conﬁdentiality
Ability and desire to establish and maintain effective working relationships with staﬀ parents, and students K-12.

Physical Demands and Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Seldom (less than 10%)	Limited (10-30%)	Moderate (31-60%)	Frequent (61-100%)
Lifting up to 25 pounds	Standing	Sitting	Lifting/carrying up to 10 lbs
	Exposure to human-borne pathogens	Stooping, bending	Reach
	Twisting, pushing, pulling	Keyboarding	Grasp
Exposure to outside elements	Walking	Computer Screen usage	Talk and Hear

Salary:

$23.46-$29.31 per hour. Initial placement is based on applicable experience in accordance with the Public-School Employees (PSE) Collective Bargaining Agreement. Additional compensation may be available as provided in the negotiated agreement. Pay is annualized over 12 months (if hired after Sept, spread over the remaining months of the contract year (Sept-Aug)). Placement is defined within the Collective Bargaining Agreement (CBA) and is generally based upon experience.

Contract Year: 209 days per year (8 hours per day) 8/12/2026-6/24/2027

Evaluated by: building principal

Benefits:

Excellent Benefits Include

Medical, Dental, and Vision Insurance
Life and AD&D Insurance
Flexible Spending Accounts
Washington State Retirement (DRS)
Paid Holidays
Paid Sick Leave
Paid Vacation
Professional Development Opportunities

Application Requirements

Applicants must complete the online application and submit:

Resume
Cover Letter
Three professional references
Confidential reference checks (including the most recent supervisor)

Background Check

Employment is contingent upon successful completion of:

Washington State Patrol and FBI fingerprint background check (RCW 28A.400.303)
Verification of identity and authorization to work in the United States
Verification of required licenses and certifications

As required by RCW 28A.400.303, school district employees must complete Washington State Patrol (WSP) and Federal Bureau of Investigation (FBI) background checks. Newly hired employees are responsible for the completion of the background check prior to hire.

Verification of identity and United States Work Authorization must be completed before employment commences. Please contact Suzanne McKibbon at 509-464-5526 if disability accommodation is needed during the application process.

Notice of Non-discrimination

Deer Park School District does not discriminate in any programs or activities, including employment, on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding compliance and/or grievance procedures may be directed to:

Section 504 Coordinator & Title IX Compliance Coordinator & Civil Rights

Suzanne McKibbon

Assistant Superintendent

509-464-5526

suzanne.mckibbon@dpsdmail.org

Home Link Bookkeeper/Purchasing Secretary