Employee Job Description

Job Title: Accounts Payable Clerk

Job Summary:

The Accounts Payable Clerk supports the financial operations of Flint Community Schools by maintaining accurate accounts payable records, processing purchase orders and vendor payments, reconciling financial documentation, and ensuring compliance with district purchasing procedures. This position plays a critical role in supporting fiscal accountability, maintain vendor relationships, and assisting with grant management and audit activities.

Essential Functions (May include, but not limited to):

Processes accounts payable.
Reviews invoices, statements, and supporting documentation for accuracy and completeness.
Ensures compliance with district purchasing policies and procedures.
Maintains accurate and organized account payable records and documentation.
Processes purchase orders.
Reconciles receiving documents with invoices to ensure proper payment processing.
Investigates and resolves billing discrepancies in a timely and professional manner.
Maintains vendor records, including W-9 forms, insurance documentation, and other required compliance information.
Assists with the financial management and monitoring of restricted grants.
Supports annual financial audit activities by preparing documentation and responding to information requests.
Communications effectively with staff, vendors, and external stakeholders regarding accounts payable matters.
Assists with special projects and performs other related duties as assigned.

The information contained in this job description is not an exhaustive list of the duties performed for this position. Other duties within the classification and the physical demands of the job may be assigned.

Qualifications:

Education:

Associate’s degree in accounting, Business Administration, Finance, or related field preferred.

Experience:

Minimum of four (4) years of experience in a computerized accounting environment required. Experience in a public education setting is preferred.

Skills:

Knowledge of generally accounted accounting principles and financial reporting practices. Proficiency with accounting software systems, preferably SchoolsOPEN. Advanced working knowledge of Microsoft Excel and Word. Strong mathematical, analytical, and problem-solving skills. Ability to accurately calculate, record, and reconcile financial information. Excellent organizational skills with strong attention to detail. Effective written and verbal communication skills. Ability to provide responsible and professional customer service. Demonstrated ability to maintain confidentiality and exercise sound judgement. Ability to manage multiple priorities and meet established deadlines. Dependable, flexible, and willing to assume new responsibilities as needed.