The Building Administrative Assistant serves as a key support role within the middle school office, providing clerical, organizational, and customer service support to ensure the efficient daily operation of the building. This position supports administrators, staff, students, families, and community members while maintaining confidentiality, professionalism, and a student-centered focus.

Responsibilities:

Serve as the primary point of contact for visitors, students, staff, and families entering the school office
Provide clerical and administrative support to building administrators and staff
Maintain student attendance records and assist with attendance-related communication and reporting
Answer and direct phone calls, emails, and other communications in a professional manner
Assist with student registration, enrollment, withdrawals, and records requests
Prepare correspondence, reports, forms, newsletters, and other building communications
Maintain accurate student and staff records while ensuring confidentiality
Coordinate substitute coverage and assist with staff absences as directed
Support scheduling of meetings, appointments, and building events
Manage office supplies and assist with purchasing and inventory needs
Assist with state reporting, testing coordination, and other administrative processes as assigned
Support student discipline documentation and communication processes
Provide assistance during emergencies and follow established safety procedures
Perform other duties as assigned by the building principal or district administration
Any other duties as assigned by the Building Principal.

Qualifications:

Required:

High school diploma or equivalent
Previous clerical or administrative experience
Ability to communicate clearly and professionally both verbally and in writing
Strong organizational, communication, and interpersonal skills
Strong attention to detail and accuracy
Proficiency with office technology, including word processing, spreadsheets, and student information systems
Ability to multitask and manage frequent interruptions in a fast-paced environment
Demonstrated ability to maintain confidentiality
Ability to maintain professionalism and composure in stressful situations
Demonstrated ability to build positive relationships with students, staff, and families

Preferred:

Experience working in a school setting, particularly at the elementary level
Familiarity with student information systems and attendance tracking
First aid/CPR certification
Experience working with children and families

Physical Demands

Ability to sit, stand, and walk for extended periods of time throughout the workday
Frequent use of hands and fingers for typing, filing, operating office equipment, and handling paperwork
Ability to communicate effectively in person and over the telephone
Ability to occasionally lift, carry, push, or move office materials and supplies weighing up to 25 pounds
Ability to bend, stoop, reach, and file documents in cabinets or storage areas
Ability to operate standard office equipment including computers, printers, copiers, and multi-line phone systems
Ability to maintain focus and productivity in a fast-paced school environment with frequent interruptions
Specific vision abilities may include close vision, distance vision, and the ability to read written and electronic documents

Working Conditions

Work is primarily performed in a middle school office environment
Frequent interaction with students, staff, parents, and community members
Fast-paced environment with frequent interruptions and changing priorities
Exposure to noise levels common in a school setting including student traffic, announcements, and office activity
May require occasional attendance at after-school events, meetings, or activities
Requires maintaining confidentiality and professionalism in sensitive situations
Employee may encounter stressful situations involving student, parent, or staff concerns and must respond appropriately
Work schedule follows the district-approved calendar and assigned contract days

EEO Disclaimer
Findlay City Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, military status, ancestry, or genetic information (collectively, "Protected Classes"). The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position.