POSITION: 087-CLS-04-26

Wenatchee School District

21st CCLC Grant Management Specialist

6 hours/day, 205 days*

Salary: $26.71 per hour

*Days prorated from Start Date

Overview

The 21st Century Community Learning Centers (21st CCLC) After School Program aims to improve academic achievement, support social-emotional growth, and provide meaningful enrichment opportunities for students. The Grant Management Specialist (GMS) supports this mission by performing a combination of clerical and analytical tasks to ensure compliance with federal and state reporting requirements across six program sites and works closely with district HR and Finance departments. This position reports to the 21st CCLC Program Director.

Responsibilities

Data & Reporting

Enter and maintain accurate student attendance data across six program sites.
Analyze data from Skyward and other district systems to support evaluation and program improvement, and prepare reports and visuals that summarize trends for stakeholders and auditors.
Coordinate and compile data for program planning, implementation and annual reporting, including pulling students test scores and demographic data, and setting up surveys.
Support continuous improvement efforts by monitoring outcomes and data quality.

Financial & Administrative Support

Prepare staff timesheets, absence reports, and payroll/personnel forms to ensure accurate funding codes, approvals, and timely HR and payroll processing.
Submit purchase requisitions and manage purchase orders.
Manage credit card purchases and reconcile supporting documentation for submission to the district finance department.
Maintain accurate documentation to meet audit standards, including match contributions, time and effort forms, and other compliance records.
Maintain site-level inventory of supplies, materials, and technology.

Staff & Team Support

Train and support staff on data tools (including Skyward, Microsoft Office, Google Drive, and the 21st CCLC data portal).
Maintain staff records for compliance and reporting.
Develop and maintain user guides and tools to streamline data collection and entry.
Participate in short- and long-term planning for program, budget, and staffing.
Perform other duties and special projects as assigned.

Qualifications

Bachelor’s degree in a related field (preferred).
Strong computer proficiency in Microsoft Office and Google Suite (especially Google Sheets); ability to use intermediate spreadsheet functions (e.g., formulas, VLOOKUP); familiarity with Skyward (preferred).
Familiarity with data management systems.
Highly organized, self-directed, and quick to learn.
Strong written, verbal, and technical communication skills.
Experience supporting adult learners (preferred).
Experience in budgeting, evaluation, and educational settings (preferred).
Ability to uphold data accuracy, integrity, and confidentiality.

SCHEDULE: OPEN UNTIL FILLED.

UNION AFFILIATION: This position is Non-Represented.

Immigration Reform and Control Act Requirement: The recommended applicant, if not a current regular employee, will be required to complete an INS I-9 form and must provide proof of employment eligibility prior to working.

Disclosure Statement and Record Check: Pursuant to Chapter 486, Washington Laws of 1987, the recommended applicant, if not a current regular employee, will be required to complete a disclosure form indicating whether he or she has been convicted of crimes against persons listed in the law. In addition, a background check, based on fingerprints, will be requested from the Washington State Patrol & FBI. Employment is conditional based upon completion of the record check.

The Wenatchee School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employee(s) has been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator, Title IX Officer, Section 504 Coordinator, HIB Compliance and Gender Inclusive Schools Coordinator: Eric Anderson, Executive Director of Learning, Teaching, and Schools, Anderson.eric@wenatcheeschools.org, 235 Sunset Ave. Wenatchee, WA 98801, 509 663-8161

You can report discrimination and discriminatory harassment to any school staff member or to the district's Civil Rights Coordinator, listed above. You also have the right to file a complaint (see below). For a copy of your district’s nondiscrimination policy and procedure, contact your school or district office or view it online here: Policy 3210 and Procedure 3210P

El Distrito Escolar de Wenatchee no discrimina en ningún programa o actividad por motivos de sexo, raza, credo, religión, color, origen nacional, edad, condición de veterano o militar, orientación sexual, expresión de género, identidad de género, discapacidad o el uso de un perro guía entrenado o un animal de servicio y brinda igualdad de acceso a los Boy Scouts y otros grupos juveniles designados. Los siguientes empleados han sido designados para manejar preguntas y quejas de supuesta discriminación: Coordinador de Derechos Civiles, Oficial del Título IX, Coordinador de la Sección 504, Coordinador de Escuelas Inclusivas de Género y Cumplimiento de HIB: Eric Anderson, Director Ejecutivo de Escuelas, anderson.eric@wenatcheeschools.org, 235 Sunset Ave. Wenatchee, WA 98801, 509 663-8161

Puede denunciar la discriminación y el acoso discriminatorio a cualquier miembro del personal de la escuela o al Coordinador de Derechos Civiles del distrito, mencionado anteriormente. También tiene derecho a presentar una queja (ver más abajo). Para obtener una copia de la política y el procedimiento de no discriminación de su distrito, comuníquese con la escuela o la oficina del distrito o véala en línea aquí: Política 3210 y Procedimiento 3210P

AN EQUAL OPPORTUNITY EMPLOYER

087-CLS-04-26: 21st CCLC Grant Management Specialist