Job Title: Lead, Facilities Support

Building/Department: Facilities & Operations

Reports to: Director of Facilities & Operations

Summary: This position oversees the district’s incoming, outgoing, and intercampus mail and delivery operations; manages the ordering, inventory, and distribution of custodial supplies across all district facilities; coordinates contracted custodial services; performs light maintenance tasks to support the upkeep and daily operations of district buildings; assists with event scheduling and facility-use coordination; makes HVAC programming adjustments to support building comfort, energy efficiency, and operational needs; and performs snow plowing and snow removal to maintain safe and accessible district facilities during winter weather.

Education and Experience:

Minimum 18 years of age and possession of a high school diploma or GED required.
Some college coursework, technical training, or trade-related classes are preferred.
Valid driver’s license with an acceptable driving record required.
Prior experience in shipping and receiving, mail services, facilities operations, custodial supply management, or general maintenance preferred.
Experience with building automation systems, HVAC controls, event scheduling, snow plowing, or grounds maintenance is desirable.
Ability to perform light maintenance tasks and safely operate district vehicles and equipment, including snow removal equipment, as assigned.
Strong organizational, communication, and problem-solving skills, with the ability to coordinate deliveries, manage supplies, and support daily facility operations.
Ability to work independently, exercise sound judgment, and collaborate effectively with district staff, administrators, and contracted service providers.
Ability to adapt to changing priorities and respond to operational needs across multiple district facilities.

Principal Duties:

Mail, Shipping, Receiving, and Intercampus Delivery

Coordinate daily task assignments and cross-train designated staff to provide backup coverage for mail, shipping, receiving, and delivery operations.
Receive, sort, process, and distribute incoming mail and deliveries from the U.S. Postal Service, vendors, and intercampus pickups; prepare and process outgoing mail and deliveries for the district.
Identify and resolve discrepancies involving mail, shipments, deliveries, and supply orders through communication with district departments, vendors, and appropriate service providers.
Serve as a resource for district personnel regarding mailing, shipping, and delivery options, including service comparisons, costs, delivery timelines, and efficient handling methods.
Process incorrectly addressed, undeliverable, or returned mail and deliveries through the appropriate channels.
Maintain accurate inventory records and reconcile postage, mailing supplies, and related distribution records as needed.
Coordinate with building principals and designated staff to establish efficient delivery locations, contact procedures, and intercampus delivery routes for mail, packages, supplies, equipment, and other district materials.
Coordinate and complete scheduled deliveries and pickups across district facilities in collaboration with Central Storage and other district personnel.

Custodial Supplies and Contracted Custodial Services

Manage the ordering, inventory, storage, and distribution of custodial supplies for all district facilities, ensuring materials are available to support daily operations.
Coordinate with contracted custodial service providers to support established service expectations, building cleanliness, and operational needs.
Conduct the weekly TRCS Building Inspection Program and document or communicate identified concerns for appropriate follow-up.
Coordinate the Summer Cleaning Program with contracted custodial service providers and district personnel to support planned cleaning activities, scheduling, and completion of assigned work.

Facility Operations, Event Scheduling, and HVAC Controls

Assist with district event scheduling and facility-use coordination by maintaining schedules, communicating facility needs, and coordinating operational requirements.
Make HVAC programming adjustments, as authorized, to support scheduled activities, building comfort, and efficient facility operation.
Perform light maintenance and general facility support tasks to assist with the upkeep, functionality, and safe operation of district buildings and grounds.
Coordinate with maintenance personnel, building administrators, and other staff to communicate facility concerns and support timely resolution.
Perform snow plowing and snow removal, as assigned, to maintain safe and accessible parking lots, driveways, sidewalks, and other designated areas during winter weather.

District Asset Management

Support and coordinate the District’s Asset Management Program, including equipment identification, inventory, tracking, documentation, and maintenance of asset-related information across district facilities.
Assist with collecting and verifying equipment information during building walkthroughs and maintaining accurate district asset records.
Coordinate with building personnel and relevant departments to address discrepancies, update asset information, and support equipment lifecycle planning and replacement decisions.

Safety, Communication, and Professional Responsibilities

Operate district vehicles, tools, and equipment safely and responsibly in accordance with district procedures, applicable safety requirements, and assigned training.
Communicate and collaborate effectively with district administrators, building staff, maintenance personnel, transportation staff, and contracted service providers to coordinate work and address operational needs.
Model professional, respectful, and cooperative behavior while safeguarding confidential information and adhering to district policies, procedures, and ethical guidelines.
Maintain a consistent and reliable on-site work schedule and respond to assigned responsibilities in a timely and dependable manner.
Perform other related duties as assigned to support the effective, safe, and efficient operation of district facilities and services.

Supervisory Responsibilities: None.

Qualification Requirements:

Language Skills: Excellent verbal and written communication skills to effectively correspond with district personnel, vendors, and contractors.Ability to provide clear instructions and training to staff regarding custodial procedures and safety protocols. Ability to handle conflicts or complaints in a professional manner, ensuring resolutions are achieved that satisfy all parties involved. Ability to write routine reports and correspondence. Ability to communicate effectively with staff, students, parents, and the public.

Mathematical Skills: Basic mathematical skills, including the ability to add, subtract, multiply, and divide. Ability to apply these skills to tasks such as inventory reconciliation, supply ordering, and budget management.

Reasoning Ability: Ability to identify problems and review related information to develop and evaluate options and implement solutions.Strong decision-making skills to assess and respond to custodial needs, including the ability to prioritize tasks and manage time effectively. Ability to analyze data related to custodial operations, such as inventory levels, supply usage, and staffing needs, and make informed decisions based on this analysis.Ability to adapt to changing work priorities and handle multiple tasks simultaneously in a dynamic work environment.

Other Skills & Abilities: Willingness to work in various weather conditions, including extreme heat, cold, and inclement weather. Flexibility to adjust work hours as needed for special events or emergency situations.

Physical Demands: While performing the duties of this job, the employee is regularly required to walk, stand, and reach with hands and arms. Frequently required to stoop, kneel, crouch, or crawl. Occasionally required to sit and climb or balance. Must be able to lift and carry up to 75 pounds regularly. Occasionally required to lift and/or move up to 100 pounds with assistance. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Frequently required to use hands to finger, handle, or feel objects, tools, or controls. Ability to communicate clearly and effectively through speech, including the ability to hear and respond to instructions and alarms. Must have the physical stamina to perform continuous physical labor throughout the workday.

Work Environment: While performing the duties of this job, the employee regularly works in all weather conditions, including extreme heat, cold, and inclement weather. Occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, and vibration. Must be able to wear personal protective equipment (PPE) as required, including gloves, safety glasses, ear protection, and appropriate footwear Typical warehouse environment with long periods of standing and walking.Frequent travel between buildings within the district.

Union Representation: Please note: This position is Unionized. Salary, terms and other conditions of employment are currently established by the Board of Education and will be negotiated/established by TRESPA

FLSA Status: This is a Non-Exempt FLSA position. Non Exempt employees are eligible for overtime pay under the Fair Labor Standards Act.

Reasonable Accommodations: Three Rivers Community Schools is committed to providing reasonable accommodations to qualified applicants with disabilities. To request an accommodation during the application process, please contact the Human Resources Office at 269-273-1104.

Equal Employment Opportunity (EEO) Statement: Three Rivers Community Schools is an equal opportunity employer. It is the policy of Three Rivers Community Schools that no person shall, on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, "Protected Classes"), be excluded from participation in, be denied benefits of, or be subjected to discrimination during any program, activity, in hiring or in employment.