POSITION: Full Time Building Secretary – High School
LOCATION: CHARLOTTE PUBLIC SCHOOLS – High School

ASSIGNMENT/RESPONSIBILITY:

The Building Secretary performs a variety of administrative support and clerical functions for Charlotte High School. The work assignment is 42 weeks per year, 40 hours per week.

The Building Secretary is the first ambassador of the school that the public encounters. This individual must remain flexible in nature, possess a positive attitude at all times, and maintain confidentiality regarding staff, students, and parents.

JOB FUNCTIONS: *Please note, this is not an all-encompassing list of responsibilities.

Answer and direct office telephone calls or messages.
Greets parents, visitors, and students to the office.
Maintain budgets and requisitions for: School Improvement and building internal accounts.
Maintain building personnel responsibilities: time sheets, sub days, business days, data base, service record changes, conference attendance by staff, etc.
Monitor daily attendance of all staff, arrival of substitutes, notify principal of problems.
Maintain and update CA 60's, including immunization reporting.
Monitor the office: sorting of mail, required manuals, building keys, personnel data base, staff/student birthday list, notes home to students, daily announcements, field trip coordination, end of day messages, emergency procedures (fire, safety, and tornado procedures etc.),school picture day, yearbook, weekly bulletin, building newsletter, etc.
Assist in the dispensing of medication (such as oral medication, testing blood for diabetes children, use of Epi-pens, and any other health-related requirement) and first aid.
Type correspondence for building principal, PTO, and at the direction of the principal, type correspondence for teachers/professional staff.
Prepare various reports such as Pupil Accounting and Attendance, Weekly School Communicable Disease report, Immunization reports, Non-Resident Children Under Count Jurisdiction report for children attending Charlotte Public Schools, and an annual Student Suspension Report.
Verification of all student absences throughout State County Day and calling parents.
Performs allied or related duties as assigned by principal.

QUALIFICATIONS: Associate's Degree Preferred. High School Graduate (Minimum) At least 3 years of recent secretarial experience strongly preferred. Successful reference and employment checks. Ability and flexibility to deal well with students, staff, parents, and public.

DATE WANTED: ASAP, 2025-26 School Year

DEADLINE TO APPLY: Until Filled

HS Administrative Assistant, Full Time