Working Maintenance Coordinator

POSITION: Working Maintenance Coordinator

General Overview of Position

Coordinates and directs the daily operation of the maintenance department at Charlotte Public Schools.  Duties include responsibility for the operation and maintenance of HVAC/Energy systems, boiler systems, electrical and mechanical building maintenance, general building maintenance, and grounds maintenance. Serves as a hands-on, working coordinator with responsibility to assist the Director of Facilities & Safety Services in the maintenance and operation of the physical plant at Charlotte Public Schools. 

Work Schedule

The Working Maintenance Coordinator maintains a flexible work schedule.  This position is on a rotating 24-hour call for the district’s emergencies such as break-ins and/or snow removal, etc.  This position requires a minimum of forty hours per week, with more necessary at times to get required projects done in a timely manner.        

Areas of Responsibility

• Keep district buildings and grounds safe and maintained.
• Coordinates activities by scheduling work assignments, setting priorities, and directing the work of maintenance employees. 
• Analyze day to day staffing assignments to ensure thorough and appropriate follow-through on projects.
• Plans, develops, and implements ongoing skills training and preventative maintenance programs as well as identifying and obtaining appropriate staff development trainings.
• Inspects in-house and contracted work projects for conformance with job specifications, applicable building codes, and standards.
• Inspects buildings, grounds, and facilities on a regular basis for proper maintenance, needed repair, and necessary improvements.
• Works with staff and contracted companies in developing detailed preventative maintenance schedules for buildings and equipment.
• Meets with sales representatives to ensure maintenance and custodial supplies are meeting district needs and are competitively priced.
• Responsible for approving time cards and schedules of the maintenance team members.
• Monitors work order process and assignment to appropriate staff so tasks are completed in a reasonable/defined amount of time.
• Respond to and resolve maintenance requests from other employees.
• Assists the Director of Facilities & Safety Services in the preparation of the budget for buildings and grounds.  Monitors budget throughout the year.
• Responsible for weekend building checks on a rotating basis.
• Assists as necessary in the maintenance of general equipment and systems such as: HVAC control system, electrical components, air handlers, unit ventilators, boilers, roof vents, etc.
• Shall be capable of operating all maintenance department equipment.
• Shall keep informed and knowledgeable of all Federal, State, and local mandates/required inspections. (fire inspections, elevator inspections, personnel related laws, safety, EPA laws, chemicals, MSDS, pesticides, etc)
• Have periodic meetings with maintenance and custodial staff to review projects, policies, and procedures; address issues or concerns; build relationships; and provide training.
• Shall maintain necessary records as directed by the Director (equipment inspections, building checks, oil/lube of equipment, personnel files, custodial inspections, etc)
• Keeps the Director informed of any equipment malfunctions or other impending problems that have the potential to hamper the normal operation of the school plant or cleanliness/safety of the facilities.
• Must coordinate snow/ice removal efforts during inclement weather months.      Usually, staff must be contacted by 3:00-4:00 a.m. for all buildings to be ready for school operations.
• Shall maintain the District owned work vehicle in an appropriate manner including maintaining proper fluid levels, keeping interior clean and organized, and keeping exterior clean.
• Maintain an inventory of all District tools used by maintenance or custodial staff.
• Dispatch mechanical issues to appropriate staff or contractors as necessary.
• Shall perform other duties as assigned by the Director of Facilities & Safety Services.

The Working Maintenance Coordinator is required to perform all duties to the best of their ability at all times; use their best endeavors to promote and protect the interests of Charlotte Public Schools; and follow all reasonable and lawful directions given to them by the employer, including complying with policies and procedures as amended from time to time.

Qualifications

• Associate Degree in Construction Management or related field. 
• Supervisory experience is preferred.
• State licensed in HVAC preferred, or willingness to obtain.
• Journeyman or licensed Master Electrician preferred.
• Shall have computer skills to operate the district’s monitoring systems (district will train).
• Must be able to read literature relating to maintenance operations.
• Must be able to communicate and express ideas in a clear and professional manner, both orally and in writing.
• Must have sound knowledge of operation and maintenance of heating and ventilating systems and electronic temperature controls.
• Must have basic knowledge and competency in construction trades and equipment operation.
• Must be able to read blueprints.
• Must have and maintain a valid driver’s license at all times.
• Strong attention to detail.  Able to monitor/track deadlines within tight timeframes.
• Well organized, diligent and thorough in promptly and efficiently managing multiple tasks.
• Polite, courteous, and tactful with internal and external customers.

The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Charlotte Public Schools complies with all state and federal laws and regulations prohibiting discrimination and with all regulations of the U.S. Department of Education.  It is the policy of Charlotte Board of Education that no person on the basis of race, color, religion, national origin, ancestry, age, sex, marital status, height, weight, or handicap shall be discriminated against, excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination in any program or activity for which it is responsible.