This vacancy is for the 2025-2026 School Year

School District Lead Receptionist

Human Resources Department

KSP, Range 10 $17.64/hr - $23.31/hr

The salary listed is for the 2024-2025 school year

12-month (Year Round), Full Time

Scope of Responsibilities

Serves as the District Lead Receptionist. Performs secretarial or other office work to maintain the flow of work output. Skilled in a wide spectrum of office procedures and knowledge of complex computer programs. Able to handle the day-to-day operation of the position. Must be highly skilled, motivated, and an independent worker. Work hours are 8:00 am-5:00 pm while schools are in session.

Performance Responsibilities

Greets and assists the public in a professional and positive manner, whether in person, via email, or by phone, while maintaining strict confidentiality.
Performs activities as the district’s operator by prioritizing incoming visitors or calls, responding quickly, and routing visitors and callers to appropriate departments best able to assist them.
Obtains training and stays current of all changes and procedures related to the front reception area and keeps all manuals and information lists up to date on a regular basis.
Responsible for training and updating the District Assistant Receptionist on all new procedures and changes in the department.
Prepares a list and distributes all current vacancies to the Communications Department for weekly communications to district employees.
Inactivates all hourly employees after 6 months of not receiving paychecks and reports to payroll through Personnel Actions Entry.
Assists Compliance Specialist with obtaining current Material Safety Data Sheets (MSDS) and keeps binders up to date.
Oversees Kiosks for applicants who need assistance applying for positions due to barriers that don’t allow them to apply online.
Checks in hiring packets using appropriate checklists by employee groups.
Maintains and updates all addresses, changes in MUNIS, and informs applicable departments, as well as applicants, if email address changes are done for name changes.
Distributes all new and reactivated employee email addresses to school/departments, as well as to the applicant, training them for a clear understanding of how to log into all KPS systems.
Opens, sorts, date stamps, and distributes the mail for the Human Resources department.
Assists the HR department as needed.
Creates, oversees, and updates the retirement/resignation list each school year.
Assists with department/district mailings.
Assists with department scanning and filing.
Completes verification of employment paperwork, including teaching experience forms and Public Service Loan Forgiveness forms, and distributes to organizations making requests.
Work with highly sensitive information due to the nature of the Human Resources Department.
Performs other duties as assigned by the immediate supervisor.

Minimum Qualifications

High school diploma or general education degree (GED).
Ability to communicate well (verbally and in writing).
Exercise skills in human relations and perform under conditions of stress.
Evidence of secretarial skills and knowledge of office procedures.
Advanced computer skills, including Microsoft Office and Google Suite.
Ability to maintain confidentiality.
Good organizational skills and the ability to prioritize work to meet deadlines.
Evidence of a desirable work record (low absenteeism, good performance, flexibility).

Please apply online at www.kpsjobs.com

Kalamazoo Public Schools is an Equal Opportunity Employer.