The Clerk assists the OKC Registrar in performing daily office duties that support the effective and efficient operation of the Community Education office. This position provides administrative support to staff and teachers and assists families with student registration and program information.

Responsibilities:

Assist the OKC Registrar with a variety of office tasks including entering registrations, providing customer service, and maintaining records and paperwork.
Process and manage all school-age registrations.
Handle Department of Health and Human Services (DHHS/DHS) related paperwork and documentation as required.
Perform all office responsibilities in the absence of the OKC Registrar.
Maintain positive public relations with families, students, staff, and the community.
Maintain confidentiality of information related to the Coordinator, Registrars, staff, and student records.Supervisory Responsibilities
When the Childcare Coordinator is out of the building, the Clerk is responsible for overseeing morning operations of the childcare center.
Other duties as assigned

Supervisory Responsibilities

When the Childcare Coordinator is out of the building, the Clerk is responsible for overseeing morning operations of the childcare center.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed below represent the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

High school diploma or equivalent required.
Minimum of three years of experience in an office or secretarial position preferred.

Language Skills:

Strong command of English grammar, spelling, punctuation, and composition.
Ability to proofread documents accurately.
Ability to read and interpret documents such as registration packets and program materials.
Ability to communicate clearly and concisely, both verbally and in writing.

Mathematics Skills:

Ability to add, subtract, multiply, and divide using whole numbers, fractions, and decimals.

Reasoning Ability:

Ability to apply common sense and sound judgment when carrying out written, oral, or diagram-based instructions.
Ability to make decisions in accordance with established policies and procedures.

Other Skills and Abilities

Ability to type at least 55 words per minute.
Proficiency in using a personal computer and related software.
Ability to demonstrate patience, professionalism, and strong customer service when interacting with others.
Ability to build effective working relationships with students, staff, families, and the school community.
Ability to perform duties with awareness of district requirements and Board of Education policies.
Must be detail-oriented and highly organized.

Physical Demands

The physical demands described here are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Regularly required to stand, walk, and sit.
Occasionally required to stoop or kneel.
May occasionally lift and/or push up to 50 pounds.
Requires close vision, distance vision, and depth perception.

Work Environment

The work environment characteristics described here represent those encountered while performing the essential functions of this position.

Noise level is typically moderate to loud.
Work environment may include frequent interruptions and high interaction with staff, students, and familes.

Applications accepted until filled.

Pursuant to Public Act 68 of 1993 and Public Act 83 of 1995, selected new employees shall submit to fingerprints and a criminal background check at the employee's expense.

It is the policy of the Board of Education that the District will not discriminate against any applicant or employee based on race, color, national origin, ethnicity, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, height, weight, familial status, marital status, military service, veteran status, genetic information, disability, or any other legally protected basis . The District shall comply with all applicable federal and state laws and regulations prohibiting discrimination including, but not limited to, Titles VI and VII of the Civil Rights Act of 1964, 42 U.S.C. §§ 2000d. et seq.; and 42 U.S.C. §§ 2000e, et seq.; The Americans With Disabilities Act of 1990, 42 U.S.C. §§ 1210, et seq.; The Handicappers' Civil Rights Act, MCL §§ 37.1101, et seq.; and The Elliott-Larsen Civil Rights Act, MCL §§ 37.2101, et seq.; Age Discrimination in Employment Act (ADEA), 29U.S.C. §§ 621, et seq. Inquiries or complaints by applicants or employees related to discrimination should be directed to:

Director of Human Resources
Okemos Public Schools
4406 Okemos Rd
Okemos, MI 48864

TELEPHONE: 517-706-5006

www.okemosk12.net

Office Clerk