Administrative Assistant to the Athletic Director

April 15, 2025

SUMMARY: The High School Athletic Department Administrative Assistant supports the Athletic Director by managing correspondence, maintaining student athletic records, coordinating events, processing purchase orders, handling athletic budgets, and serving as the primary administrative contact for students, parents, and staff regarding athletic matters.

Required Qualifications:

Associate's degree or equivalent educational experience
Minimum of 2 years administrative support experience with demonstrated proficiency in:
- Document preparation and management
- Record keeping and filing systems
- Database management and office technology applications
Strong written communication skills, including grammar, spelling, and proofreading
Proven ability to handle confidential information with appropriate discretion
Demonstrated organizational skills and ability to prioritize multiple tasks independently
Excellent interpersonal skills for effective communication with diverse stakeholders including students, staff, and parents
Ability to work collaboratively in a team environment while maintaining self-direction

Preferred Qualifications:

Prior experience in an educational or athletic environment
Advanced proficiency in school-specific software systems
Demonstrated excellence in external communications and public relations
Experience with budget tracking and financial record-keeping procedures

Duties and Responsibilities:

Prepare and manage confidential correspondence, reports, and documents for athletic administration
Maintain comprehensive athletic records, including student participation, fees, medical information, and eligibility
Coordinate and provide administrative support for all athletic events and operations
Process and track athletic department financial transactions, including purchase orders and purchase card administration
Manage and monitor athletic and high school departmental budgets
Serve as primary administrative contact for athletics-related inquiries from students, parents, coaches, and staff
Update and maintain athletic department website content
Support payroll processing for athletic personnel
Maintain accurate student-athlete attendance and participation records
Collaborate with school office staff on parent/teacher conferences, student records, and general administrative needs
Answer phones, assist in daily attendance routines and other front office duties
Perform additional responsibilities as assigned by the Athletic Director or school administration

Reports to: Principal or Designee

Terms of Employment: Full-time, Non-Exempt, 194 days per year

Days/Hours: Monday-Friday, 40 hours per week (7:00 a.m.-3:30 p.m.)

Compensation: According to Haslett Educational Secretaries Association Agreement

Apply to: Interested and qualified applicants can apply at www.haslett.k12.mi.us (Human Resources-Employment Opportunities)

Deadline to Apply: April 29, 2025 or until filled

Haslett Public Schools is committed to creating an inclusive and diverse environment. We welcome applicants from all backgrounds who are committed to fostering an equitable and inclusive workplace.

Haslett Public Schools provides equal employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.