Executive Assistant - Superintendent & Board of Education

Okemos Public Schools is seeking a highly skilled, professional, and detail-oriented Executive Assistant to provide comprehensive administrative support to the Superintendent and the Board of Education. This position plays a vital role in ensuring the smooth and efficient operation of the Superintendent’s Office while maintaining a high level of professionalism, confidentiality, and responsiveness.

52 Week Employee/40 Hrs Per Week

$60,000-67,000

Full Benefits - Health, Vision, Dental, Life, LTD

Paid Vacation, Personal Business & Sick Time

Qualifications:

High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
Minimum of 3–5 years of executive-level administrative experience, preferably in an educational or public agency setting.
Exceptional organizational, communication, and time-management skills.
Proficiency with Google Workspace and Microsoft Office Suite
Ability to maintain confidentiality, diplomacy and exercise sound judgment in all interactions.
Strong attention to detail and ability to handle multiple priorities in a fast-paced environment.
Anticipates needs, identifies potential issues, and proposes practical solutions.
Works effectively as part of a leadership team, fostering trust and open communication with colleagues and the Board.

Responsibilities Include But Are Not Limited To:

Manage complex calendars, schedules, and appointments for the Superintendent.
Handle all incoming and outgoing correspondence, including composing letters, memos, and emails.
Prepare, collect data, proofread, and produce a variety of reports, forms, and presentations as needed.
Arrange registration, travel, and lodging for conferences, trainings, and professional events.
Maintain and organize confidential files, legal records, and sensitive documents.
Reconcile and maintain credit card expenditures and related documentation.
Provide Notary Public services as needed.
Serve as a primary point of contact and liaison between the Superintendent’s Office, district staff, community stakeholders, and the public.
Monitor and answer administrative office doors and phones, providing courteous and professional assistance.
Coordinate and distribute legal notices, communications, and district-wide information.
Manage the Superintendent and Board email inboxes to ensure timely and accurate responses.
Prepare, assemble and distribute Board packets and meeting materials using BoardBook.
Attend Board of Education meetings; record, and distribute official meeting minutes.
Maintain the Board’s agenda planning calendar, meeting schedule and attendance at monthly Parent Council meetings.
Assist with School Board elections and related documentation.
Support the maintenance and distribution of Board policies including development, review, and revision.
Coordinate participation of student representatives at Board meetings.
Oversee School of Choice and student release process from application to lottery to acceptance or denial.
Conduct volunteer background checks in coordination with HR.
Maintain and update the district website and ensure public information is current.
Support student discipline documentation and processes.
Ensure compliance in accordance with district policies and state regulations.
Provide support to HR Department, School Nurse, McKinney-Vento Coordinator, and other Central Office services.

Application accepted until filled. Apply here: https://jobs.redroverk12.com/org/1123/opening/143105

Internal candidates should use their Okemos email address.

Diversity, Equity, and Inclusion are core values of the Okemos Public Schools. Traditionally marginalized candidates are encouraged to apply.

Executive Assistant - Superintendent/Board of Education