Title: Early On Intake Coordinator

About Early On
Early On® is Michigan’s early intervention program for infants and toddlers, from birth to age three, who have developmental delays or disabilities. Services focus on supporting children’s development and helping families build the skills and confidence to meet their child’s needs through coaching, resources, and coordinated services. Early On is a collaborative effort involving families, local school districts, healthcare providers, and community agencies, with Barry Intermediate School District serving as the coordinating agency for our region.

This is a 260-day position (TBD based on program needs) that reports to the Director of Special Education. Early On services operate year-round, and the work calendar may align with program timelines to support continuity of referrals, compliance requirements, and data reporting. We are looking for a special person with the following qualifications:

Qualifications: Ability to learn to enter data into multiple computer programs; must possess Microsoft Suite and Google Suite skills; excellent phone etiquette and message-taking skills; note-taking skills during meetings; ability to schedule and manage a complex calendar; ability to remain organized and focused amid frequent interruptions; and the ability to effectively collaborate with colleagues by sharing job duties and responsibilities in a team-oriented environment. High School diploma required, office experience preferred.

Strong attention to detail, communication skills, and the ability to manage multiple priorities while maintaining confidentiality are essential.

Essential Duties:

Coordinate and process Early On referrals, including preparing documentation, creating files, and distributing information to families and providers.
Enter, maintain, and verify data in multiple systems, including Google Spreadsheets, EdPlan, Michigan Student Data Services, Center for Educational Performance and Information, State of Michigan systems, and other platforms.
Prepare and distribute program materials and documentation to families, medical providers, community agencies, and partner organizations.
Communicate with families, providers, medical offices, and community agencies regarding referrals, documentation, and service coordination needs.
Prepare materials and files for evaluation meetings and service planning activities.
Support ordering and organization of office supplies and Early On program materials.
Prepare agendas, meeting materials, reports, and record minutes for Early On team meetings, LICC meetings, and related program activities.
Run required monthly, seasonal, and annual reports and support data collection processes, including fall, spring, and end-of-year counts.
Coordinate documentation related to service authorization, provider requirements, and compliance timelines to support program implementation.
Enter, track, and support Medicaid-related documentation, including physician signature forms, service documentation, and transportation logs as assigned.
Prepare, copy, mail, and file reports and documentation for parents, schools, providers, and district records.
Maintain spreadsheets, databases, and documentation systems to support program operations and compliance requirements.
Assist with the development and improvement of processes related to data entry, documentation, and workflow efficiency.
Provide phone and office support as needed, including coverage during staff absences or high-volume periods.
Provide cross-coverage for Special Education administrative support roles as assigned.
Participate in training and professional learning opportunities related to Early On, pupil accounting, and compliance requirements.
Provide administrative and operational support to the Director of Special Education.

Why Barry Intermediate School District?

At Barry ISD, our work is rooted in service to children, families, and the local school districts we support. We believe strong systems and compassionate professionals create meaningful outcomes for the community. When you join our team, you become part of an organization that values collaboration, continuous learning, and the impact of behind-the-scenes work that helps students thrive.

We offer:

Competitive compensation aligned with experience and the board-approved wage scale
Comprehensive benefits including single subscriber medical insurance, dental & vision, life insurance, paid time off, and paid vacation.
A supportive team environment focused on collaboration and shared problem-solving
Meaningful work that directly supports children, families, and local districts across Barry County

If you are detail-oriented, mission-driven, and enjoy contributing to a team that makes a difference, we encourage you to apply.

Additional Information

The selected candidate must complete Michigan State Police and FBI criminal background checks (at applicant expense) prior to employment.

Barry Intermediate School District is an Equal Opportunity Employer and does not discriminate on the basis of religion, race, color, national origin, sex, disability, age, or any other legally protected status.