Job Title: Middle School High School Secretary

Job Location: Countryside Academy Middle/High School

Reports to: School Principal or Administrator

Job Summary: The school secretary is responsible for providing administrative support to the school, maintaining communication with staff, students, and parents, and ensuring the smooth operation of day-to-day office functions. This role requires excellent organizational, communication, and customer service skills to manage a variety of tasks efficiently.

Key Responsibilities:

Administrative Support: Provide administrative assistance to school leadership, teachers, and staff. This includes handling correspondence, scheduling meetings, and maintaining files.
Front Office Operations: Greet visitors, parents, students, and staff, answer phone calls, and direct inquiries as appropriate.
Student Records: Maintain and update student records (CA60s), including attendance, enrollment forms, and emergency contact information. Ensure confidentiality and compliance with relevant laws and regulations.
Scheduling: Assist with scheduling appointments, meetings, and events within the school calendar. Manage the school’s daily schedule, including field trips and other extracurricular activities.
Communication: Serve as the primary point of contact for communication between parents, students, and staff. Disseminate information regarding school policies, events, and announcements.
Financial Management: Assist with the management of petty cash and processing purchase orders.
Data Entry and Reporting: Input and update data in school management systems, prepare reports, and ensure accuracy in all documentation.
Student Health and Safety: Monitor and manage student attendance, and respond to emergencies or incidents as needed. Ensure that health and safety protocols are followed in the office. Submit local Health Department reporting requirements.
General Office Duties: Order office supplies, prepare materials for meetings or events and handle other clerical duties as assigned.

Qualifications:

High school diploma or equivalent required; Associate’s degree or higher preferred.
Previous experience in an administrative or office environment, preferably in a school setting.
Proficient in Google Drive, Apple Products, Word, Excel, and PowerPoint and familiarity with school management software PowerSchool.
Strong organizational and multitasking skills.
Excellent verbal and written communication skills.
Ability to maintain confidentiality and handle sensitive information.
Ability to work independently and as part of a team.
Friendly, professional demeanor and customer service skills.

Physical Requirements:

Ability to sit, stand, and walk for extended periods.
Ability to lift and carry light office supplies and materials.
Ability to operate office equipment (e.g., computers, printers, telephones).

Report Times:

Monday-Friday 7:15-3:30
2-3 weeks prior to the school year beginning
2-3 weeks concluding the school year

Benefits:

Hourly Pay Rate Based on Experience $16.00 or $17.00
11 Paid Personal Days
3 Paid Snow Days
Health, Dental, & Vision Insurance Provide or Stipend in lieu of Insurance
Short/Long Term Disability
Michigan Retirement Pension/Benefits
Longevity Pay (Beginning of the 5th year)
Tentative Yearly Staff Bonus

Middle School HIgh School Secretary