Buchanan Community Schools is welcoming applicants for a Director of Business Services to provide administrative support to the instructional process in a way that ensures a consistent, high level of service to all functions affecting pupil safety, pupil environment, property management, staff relationships, community understanding, fiscal responsibilities, and long-range planning.

General Duties and Responsibilities:

Fiscal Management

Develops a systematic annual fiscal plan to make budget assumptions for both short-term and long-term capital and operational expenditures. Assists the Superintendent in all budget preparations.
Develops a descriptive budget document that displays proposed expenditures in a way that is understandable and easy to read, consistent with community and state mandates.
Supervises and controls expenditure of budget appropriations in accordance with the Board’s budget goals and objectives.
Compiles data and reports regularly to the Superintendent and the Board on matters relating to budget revenue, budget expenditures, and balances.
Functions as the fiscal liaison for the district.

Personnel Management

Serves in the absence of the Superintendent as the Chief Administrative Officer of the school district.
Responsible for the management, supervision, and evaluation of classified personnel.
Determines employee classifications, job placements, disciplinary procedures, termination procedures, and work analysis programs for classified personnel.
Assists with negotiations with bargaining units representing all classified and certified personnel consistent with guidance from the Superintendent and the Board of Education.
Develops comparative data and cost estimates relating to compensation for negotiations between the certified and classified staff.
Interprets terms of negotiated contracts to staff.
Maintains personnel records on a current basis and determines personnel cost estimates for negotiations for both classified and certified personnel.

Pupil Transportation

Administers the Board of Education policy governing pupil transportation of all school children, both regular and special education.
Develops written specifications and other requirements necessary for obtaining competitive school bus bids or renegotiations of contracts and arranges for appropriate documents for new and/or extended contracts.
Assists the Transportation Supervisor with the development of appropriate routing and scheduling procedures for efficient and economical school bus routes. Develops systems and procedures that monitor bus contractor services, including pupil safety measures.
Assists the Transportation Supervisor with developing systems and procedures that monitor bus contractor services, including pupil safety measures.
Evaluates all transportation contracts and recommends appropriate action to the Superintendent.

Accounting and Fiscal Management

Directs the development of all accounting and reporting procedures, systems, and upgrades put in place to record budget appropriations, expenditures, and revenues in accordance with acceptable accounting and reporting procedures.
Responsibility for monitoring all accounting functions against budget appropriations and reports to the Board on the status of budget appropriations.
Actively supervises payroll systems and procedures; accounts payable systems and procedures, and relevant cost accounting systems and procedures.
Monitors the systems for internal audit of periodic bookkeeping and accounting transactions, particularly student activities and other fiduciary funds.
Remains current regarding state and federal legislations relating to: employee compensation, employee benefit programs, and grant programs.
Presents timely budget status reports to the Superintendent and the Board on a regular schedule.
Applies for and writes grant applications.
Serves as a resource regarding the legality and feasibility of financial transactions and procedures.
Maintains a current inventory of all school equipment and furnishings.
Serves as liaison and resource person with all committees for major school building projects; attends meetings as required.

Management of Purchase of Supplies and Materials

Develops procedures and supervises programs for purchases of supplies and materials consistent with budget requirements and constraints.
Prepares bid specifications for purchases of equipment, supplies, and services consistent with budget requirements and constraints.
Develops means for evaluating or testing goods or services.

Operations and Maintenance of Plant

Guides the Maintenance and Custodial Supervisor with the supervision and management of maintenance and custodial personnel.
Sets work standards and evaluation methods to measure personnel performance.
Supervises the purchase of materials, supplies, and equipment acquired by and for the maintenance and operations staff.
Allocates funds, manpower, and equipment resources to achieve established standards of cleaning and maintenance.
Manages Board policy governing the community use of public school buildings.
Directs the establishment of employee training and work improvement programs.
Manages state-mandated programs to monitor environmental conditions that may affect school children and other school building occupants.

School Facility Construction, Renovation, or Expansion

Represents the Superintendent, as requested, and the Board on matters relating to the construction, renovation, or expansion of school buildings and other facilities.
Meets with appropriate officials of the town and the State Department of Education regarding the planning of school construction and meeting reporting schedules mandated by legislative and state department mandates.
Assists in enrollment studies and long-range facilities projections, as directed by the Superintendent, which lead to the expansion or reduction in the needed building capacity.
Meets with building committees, architects, and other appropriate officials or agencies and serves as the custodian of school building plans and specifications.

Food Service Programs

Assisting the Food Service Supervisor in developing rules, regulations, and procedures governing the operations and maintenance of the school food service program consistent with Board policy.
Obtains competitive bid quotations from school food service contractors for the Board’s approval.
Assists the Food Service Supervisor with the supervision of the cafeteria department operations and monitors the program’s profitability and reports the results to the Board regularly.
Establishes cost accounting, cost analysis, and reporting programs. Also reviews the cafeteria department’s policies on staff employment, management, and supervision.

Other Related Duties

Compiles, prepares, and transmits required fiscal reports and data to appropriate local, state, and federal agencies.
Serves as Board resource person on all matters relating to school property, liability, and automobile insurance programs.
Serves as the school resource person on employee benefit programs with particular emphasis on health insurance. In this connection, is responsible for a forecast of premiums, claims, and experience.
Supports the planning, development, and implementation of Buchanan Community Schools’ safety and security operations to ensure a safe environment for students, staff, and community members using BCS facilities.
Serves as a liaison with legal counsel in matters of dispute, except for matters involving special education and certified personnel, except as directed by the Superintendent.
Such other duties and responsibilities as may be assigned by the Superintendent.
Maintain professional competency through ongoing education.
Demonstrate strong analytical, organizational, and communication skills.
Display effective leadership, team-building, and interpersonal abilities.
Apply sound judgment in complex situations.
Perform duties with awareness of district requirements and Board policies.
Maintains regular, reliable and punctual attendance.
The employee shall remain free of any alcohol or nonprescribed controlled substance abuse in the workplace throughout their employment in the District.

Supervisory Responsibilities: Fiscal and Data Processing Personnel, Facilities Personnel, Transportation Personnel, and School Lunch Personnel.

Qualification Requirements: To perform this job successfully, an individual must meet all essential requirements. Reasonable accommodations may be provided.

Education and/or Experience
- Master’s degree (Education Leadership, Business Administration, Finance, or related).
- Minimum five years of progressively responsible K-12 finance and/or operations leadership experience.
Knowledge/Competency Areas:
- Demonstrated proficiency with school finance systems (e.g., Skyward), work-order/facilities platforms (e.g., Akita Box), and data reporting tools (Excel, BI dashboards).
- Strong knowledge of Michigan school-finance law, GAAP accounting, bid procurement, risk-management, facilities safety, and transportation regulations.
- Proven leadership in supervising mid-level and front-line managers and fostering cross-department collaboration.
- Experience in district-level strategic-plan translation and policy development.
- Prior involvement in bond planning, capital-improvement projects, or multi-site facilities management.
Certificates, Licenses, Registrations
- CPA, MBA, or School Business Official certification.
Language Skills
- Ability to read and interpret professional, technical, and regulatory materials.
- Strong written communication: reports, procedures, and correspondence.
- Ability to communicate clearly and concisely, both orally and in writing with the community, staff, and the Board.
Reasoning Ability
- Strong analytical and problem-solving abilities.
- Can interpret technical instructions and adapt to abstract or complex scenarios.
Other Skills and Abilities
- Able to travel between buildings.
- Build positive relationships with all stakeholders.
- Clear and concise communication.

Physical Demands: the physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Frequent sitting; occasional walking/standing
Occasional county and state travel
Clear vision for reading and computer use
Ability to manage multiple demands and work under pressure

Work Environment: the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

Varies from quiet (office) to loud (school buildings)
Must be adaptable to different settings

Position Details:

Title: Director of Business Services
Reports to: Superintendent of Schools, Patricia Robinson
Starting date: Upon selection
Calendar: 260 days
Compensation: Salary commensurate with the credentials and experience of the candidate; tentative starting salary $100,000 - $121,000 (full-time, prorated for 2025-26 if hired mid-year; if no viable candidate, will continue to post)
Posting date: November 19, 2025
Application deadline: Until Filled

Application and supporting materials should be submitted using
Buchanan Community Schools’ online employment link:
http://www.buchananschools.com/employment/

Questions about the position or the district can be sent to Mrs. Robinson: probinson@buchananschools.com

BUCHANAN BOARD OF EDUCATION
STATEMENT OF ASSURANCE OF COMPLIANCE WITH FEDERAL LAW

Buchanan Community Schools complies with all federal laws and regulations prohibiting discrimination and with all requirements and regulations of the U.S. Department of Education. It is the policy of the Board of Education that no person on the basis of race, color, religion, national origin or ancestry, age, gender/sex, height, weight, marital status, or disability shall be subjected to discrimination in any program, service, or activity for which it is responsible or for which it receives financial assistance from the U.S. Department of Education. Compliance Officers for Affirmative Action and review of Federal requirements are as follows: Section 504 and ADA; Callie Campbell (Director of Special Education, 695-8442), Title IX and Title VI; Brian Pruett (Buchanan High School Principal, 695-8404) and Shelby Beasley (Buchanan Middle School Principal, 695-8406).