RIVER VALLEY SCHOOL DISTRICT

INTERNAL/EXTERNAL POSTING

Position: Elementary Secretary / Administrative Assistant to the Principal
Annual - 220 days

Starting Wage: Compensation will be based on experience and qualifications in alignment with the Support Staff Handbook, Secretary - Level 2 Pay Schedule

Location: River Valley Elementary

Reports To: Elementary Principal

Position Overview

The Elementary Secretary/Administrative Assistant to the Principal is a cornerstone of the efficient operation and welcoming atmosphere of the River Valley Elementary office. This position provides comprehensive administrative support to the Principal, coordinates office operations, and serves as the hub of communication for students, staff, parents, and the broader community.

This role is aligned with the River Valley School District's Strategic Plan, supporting its mission to engage, empower, and elevate the potential of every individual in the school community. With a focus on the district's values of integrity, respect, responsibility, kindness, innovation, and determination, the Administrative Assistant embodies professionalism and fosters positive relationships while ensuring confidentiality and exceptional service.

As a vital member of the school team, the Secretary/Administrative Assistant adapts to the dynamic needs of the school environment with a proactive and solutions-oriented mindset. This role involves managing priorities with flexibility and dedication while maintaining a high standard of work.

QUALIFICATIONS

Required

ü High school diploma with at least one year of related experience or training in a similar position.

ü Secretarial experience in a school or busy office environment is strongly preferred, as this position requires the ability to multitask effectively while maintaining a welcoming and professional demeanor under pressure.

ü Proficiency in Google Suite (Docs, Sheets, Forms, Calendar, etc.), PowerSchool, and social media platforms.

ü Strong grammar, spelling, word processing, and communication skills.

ü Excellent organizational and time management skills, with the ability to handle multiple tasks simultaneously.

ü A commitment to working with children in a firm, fair, and friendly manner, serving as a role model and office representative.

ü Professionalism, integrity, and kindness in every interaction, aligned with district values.

ü Ability to maintain strict confidentiality and handle sensitive information with discretion.

ü Strong interpersonal skills to foster collaboration and positive relationships.

ü Competence in problem-solving, decision-making, and taking responsibility for outcomes.

ü Flexibility to work evenings and summer hours as needed.

ü Familiarity with state and federal educational reporting standards in Michigan.

ü Experience coordinating events, newsletters, or community outreach activities.

ü Basic accounting skills for managing building budgets and student funds.

ü Ability to perform social media background checks/research and manage/monitor building Facebook and social media posts/content.

Preferred Experience

ü Experience with desktop publishing or design tools (e.g., Canva, Adobe,).

ü Knowledge of effective social media publishing and analytics.

ESSENTIAL DUTIES AND RESPONSIBILITIES

General Administrative Support

ü Manage daily office operations, ensuring efficiency and organization.

ü Provide direct administrative support to the Principal, assisting with correspondence, scheduling, and office management.

ü Address routine and urgent matters involving staff, students, and parents with professionalism.

ü Maintain office areas, ensuring they are clean, organized, and fully stocked.

Communication and Coordination

ü Coordinate schedules, teacher sub vacancies, meetings, and events, ensuring timely communication.

ü Collaborate with departments and community groups to ensure efficient planning and communication for school events.

ü Coordinate building volunteers:

o scheduling, cancellation calling, background check verification

ü Prepare materials for school communications and events.

ü Support Title I department needs include communication, attendance, and ordering needed supplies.

ü Work with the Director of Teaching & Learning for after-school tutoring and summer school.

ü Manage daily transportation changes and communicate to all necessary parties.

Customer Service Skills

ü Serve as the primary point of contact for parents, students, and community members, handling inquiries with courtesy and professionalism.

ü Manage complex situations with tact and patience, maintaining a focus on resolution.

ü Demonstrate strong de-escalation skills in challenging interactions.

Administrative and Financial Tasks

ü Process purchase orders, track budgets, and oversee office supply orders.

ü Preschool Staff Compliance Record-Keeping Connected to Training, Fingerprinting, and verifying all safety drills are met.

Student Support

ü Provide care for sick or injured students and communicate with parents as needed.

ü Dispense medication and ensure adherence to health and safety guidelines.

Other Responsibilities

ü Maintain organized filing systems and accurate records.

ü Maintain safety bags in each classroom.

ü Take on additional responsibilities as assigned by the Principal.

ü Other duties / special projects as assigned.

ALL INTERESTED APPLICANTS must apply through Red Rover: https://jobs.redroverk12.com/org/RVSD

Please upload your letter of interest, resume, reference letters, transcripts, and other pertinent information directly to your application.

Questions may be directed to Patrick Zuccala, Elementary Principal at (269) 756-9541, Ext. 4140 or email him at pzuccala@rivervalleyschools.org

Date of Posting: April 22, 2025 Deadline Date: Until Filled